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University of Colorado Academic Services Program Manager in Aurora, Colorado

*Applications are accepted electronically ONLY*

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University of Colorado l Anschutz Medical Campus

School of Medicine, Dean’s Office, Maintenance of Certification (MOC) Portfolio Approval Program

Academic Services Program Manager (Part-Time, 50%)

Position #708448 – Requisition 16999

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The University of Colorado Denver l Anschutz Medical Campus seeks individuals with demonstrated commitment to creating an inclusive learning and working environment. We value the ability to engage effectively with students, faculty and staff of diverse backgrounds.

The Maintenance of Certification (MOC) Portfolio Approval Program has an opening for a part-time (0.50 FTE), University Staff (unclassified) Academic Services Program Manager position.

The University of Colorado Anschutz Medical Campus ranks among the top institutions nationally in clinical care, education and research. Its 230-acre campus, designed to enhance collaboration and interprofessional education, hosts the College of Nursing; the Schools of Dental Medicine, Medicine, Pharmacy, and Public Health; the Graduate School; a Health Sciences Library; and two hospitals. Strategically located contiguous to the campus are a biosciences research park and the soon-to-be-completed Veterans Hospital. CU Anschutz offers two undergraduate degrees, 35 graduate degrees, and five first-professional programs. More than 4,000 students learn alongside faculty members who also make meaningful medical discoveries and provide expert clinical care through 1.5 million patient-visits annually. A hub for research and innovation, CU Anschutz receives over $400 million in research awards each year and has filed 1,300 patent applications and formed 53 new companies since 2002. Read CU Anschutz Quick Facts here.

_Nature of Work:_

The School of Medicine (SOM) will be participating in the Maintenance of Certification Portfolio Approval Program (MOC PAP) to support its faculty physicians’ involvement in maintenance of certification programs across multiple American Board of Medical Specialties (ABMS) specialties. The MOC PAP is a portfolio sponsor organization that develops and oversees the execution of multiple quality improvement (QI) efforts designed to improve health care while meeting the standards and guidelines for MOC Part IV credit. Portfolio sponsorship is granted by the Multi-Specialty Portfolio Program (MSPP) within ABMS.

This part-time (0.50 FTE) position is responsible for the supervision, coordination, operational representation, financial management, promotion and expansion of the SOM’s MOC PAP. This position is also responsible for the supervision and/or maintenance, coordination, financial management and promotion of the Dean’s Small Grants Program for UCH and CHCO. This position requires the coordinator to understand and navigate the complexities of an academic medical center, including the University of Colorado, Children’s Hospital Colorado (CHCO), and University of Colorado Hospital (UCH), Denver Health Medical Center (DHMC) and Veteran Affair’s Medical Center (VAMC).

_Examples of Work Performed:_

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MOCPAP Program Management:

  • In collaboration with the Physician Leads and per policy dictated by the ABMS, the individual will monitor priorities and direction of the MOC PAP, aligning the overall MOC PAP with other institutional initiatives.

  • The individual will represent MOC PAP in interaction with related internal and external units such as the IHQSE, OPPE, quality departments at UCH and CHCO, quality leaders at CHCO, UCH, DHMC, VAMC and the NOC sites. Work with clinical volunteer faculty to facilitate use of the MOC PAP.

  • Respond to notifications regarding changes in the MSPP requirements and coordinate their implementation as well as complete annual progress reports.

  • Apply for designation of AMA PRA Category 1 Credit for MOC as needed.

  • Provide annual reports, budget proposals, program activity and other related information to the MOC PAP oversight committee. Manage budgets and program expenses.

  • Work with the SOM departments and Office of Community Based Medical Education (OCBME) to promote of MOC PAP to full-time faculty and clinical volunteer faculty. Utilize university mediums to communicate important changes and/or deadlines for the MOC PAP.

Designations of Credit for MOC Activities:

  • Provide guidance and direction to faculty on navigating the application process. Educate faculty and staff regarding MOC IV requirements of the MOC PAP and their specific ABMS specialty board. Work with faculty to develop, implement and complete QI activities. Provide consultations with faculty on identifying a problem in quality, the development of QI methodologies, plans for sustainability, and general advice on the completion of a successful QI project.

  • Direct applicants to online materials that pertain to MOC PAP and/or QI methodologies. Prepare and disseminate print materials as needed. Maintain files for all MOC PAP activities, including project specific information and individual participant information for reporting purposes. Prepare credit certificates for participants.

  • In collaboration with the Quality Project Review Board (QPRB), manage, review, preliminarily and formally approve applications to designate MOC IV credit.

  • Coordinate, schedule, and maintain records for each QPRB meeting including projects reviewed, outcomes, and requested follow-up and meeting minutes.

  • Work directly with the MSPP to report the completion of QI efforts and physician completion reports via the MOCAM online system.

Small Grants Program:

  • Maintain the functionality for the small grants program (offered by the SOM in collaboration with UCH and CHCO), to improve patient safety and quality of care. This program receives applications from faculty for grant funding one-two times a year.

  • Coordinate the promotion and receipt of the requests for proposals, letter of intent and subsequent grant proposal review by the institutional review teams, and award notification to project leaders and SOM system.

  • Maintain program policies and procedures for the application process, the review process, the disbursement of funds, the utilization of funds and the reconciliation of grant accounts once the award period is complete.

  • Coordinate, schedule, and maintain records for each small grants program review meetings including projects reviewed, outcomes, requested follow-up and meeting minutes.

  • Create award speedtype accounts and track/manage the use of grant funds to ensure spending is within small grants program and university polices.

  • Maintain a database of all applicant information, project team, speedtype account activity and project outcomes.

  • Work with each awardee to submit their QI project for MOC Part IV credit with the MOC PAP.

This description is a summary only and is describing the general level of work being performed, it is not intended to be all-inclusive. The duties of this position may change from time to time and/or based on business need. We reserve the right to add or delete duties and responsibilities at the discretion of the supervisor and/or hiring authority.

PLEASENOTE:Candidates will be responsible for travel expenses related to the interview process and any relocation expenses, if applicable

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_Salary and Benefits:_

The hiring salary for this part-time position has been established at $25,195 - $33,005 (0.50 FTE) and is commensurate with skills and experience. This position is not eligible for overtime compensation.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.


Total Compensation Calculator:

_Minimum Qualifications:_

  • Bachelor’s degree in education, psychology, business, public administration, health care administration, educational technology, social science, liberal arts, communications, accounting, finance, or a directly related field from an accredited institution.

  • The position requires extensive, diverse and progressively responsible experiencein QI program management, or project management skills and experience.

Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor’s degree on a year for year basis.

_Preferred Qualifications:_

  • Experience with web editing and webpage development/maintenance.

  • Experience working in a large health care system such as an academic medical center.

_Competencies/Knowledge, Skills, and Abilities:_

  • Excellent communication/listening skills.

  • QI program management skills and experience.

  • Ability to acquire knowledge of ABMS and MSPP standards to ensure compliance with program standards.

  • Effective/exemplary verbal and written communication and interpersonal skills with a high. degree of professionalism and competence as well as ability to work well with a variety of people including physicians, directors, and administrators.

  • Experience as a leader in educational, financial and management processes.

  • Experience in public speaking, leading meetings and mediating.

  • Proficiency in creating, organizing and maintaining files and databases.

  • Proficiency in data extraction and report generation.

  • Effective problem-solving skills, including ability to analyze and evaluate data and make decisions and recommendations.

  • Must have exceptional organizational skills and attention to detail, strong work ethic, and positive problem-solving attitude; must be results oriented with ability to work through projects. independently; must be able to work effectively both as part of a team and independently. Ability to work under pressure and deadlines.

  • Computer skills, including ability to work with Microsoft Office, Word, Excel, Access, Outlook, SharePoint, PowerPoint, and website construction/maintenance.

  • Knowledge of UC policies and procedures.

_Diversity and Equity:_

Please click here for information on disability accommodations:

The University of Colorado Denver | Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

The University of Colorado Denver | Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Job: *Academic Services

Organization: *U0001 -- DENVER & ANSCHUTZ MED CAMPUS

Title: Academic Services Program Manager

Location: Aurora

Requisition ID: 16999