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University of Colorado Administrative Assistant III in Aurora, Colorado

University of Colorado | CU Anschutz Medical Campus

School of Medicine, Department of Medicine

Division of Endocrinology, Metabolism & Diabetes

Administrative Assistant III

Position #00760624 – Requisition #16127

Applications are accepted electronically ONLY atwww.cu.edu/cu-careers

The University of Colorado Anschutz Medical Campus seeks individuals with demonstrated commitment to creating an inclusive learning and working environment. We value the ability to engage effectively with students, faculty and staff of diverse backgrounds.

Division of Endocrinology, Metabolism & Diabetes* has an opening for a full-time University Staff (unclassified) Administrative Assistant III position.*

The University of Colorado Anschutz Medical Campus is a public education, clinical and research facility serving 4,500 students, and a world-class medical destination at the forefront of life-changing science, medicine, and healthcare. CU Anschutz offers more than 42 highly rated degree programs through 6 schools and colleges, and receives over $500 million in research awards each year. We are the single largest health professions education provider in Colorado, awarding nearly 1,450 degrees annually. Powered by our award-winning faculty, renowned researchers and a reputation for academic excellence, the CU Anschutz Medical Campus drives innovation from the classroom to the laboratory to the delivery of unparalleled patient care.Read CU Anschutz Quick Facts here.

Job Summary:

The Division of Endocrinology, Metabolism & Diabetes, Department of Medicine is seeking an Administrative Assistant to work under the direction of the Division Administrator and Division Head. This position is responsible for administrative and technical support for the Division of Endocrinology, Metabolism & Diabetes and the Division Head.

Examples of work performed:

  • Provide administrative assistance to the Division Head that includes: calendar management, meeting arrangement, travel arrangement; the Division Administrator. and other faculty as assigned.

  • Plan and facilitate events for guest speakers, recruitment candidates, and division official functions including applicable travel and expense reconciliation.

  • This position provides first-line contact to the division as well as the general administrative tasks routine to an academic medical work unit.

  • Open, sort and distribute incoming correspondence.

  • Adhere to current financial policies and procedures; independently seek training and guidance on new policies and procedures.

  • Reconciles Endo specific / routine office invoices in University and CU Medicine systems.

  • Coordinate divisional level meeting(s), including: compiling agendas; handling related correspondence and communications (both at the individual and campus wide levels); and composing minutes as necessary.

  • Responsible for maintenance of the division copy machine including training of staff members and new hires.

  • Responsible for the office supplies by maintaining inventory and ordering for the division and staff.

  • Responsible for expense reimbursements for division faculty and staff by creating and/or assisting with the creation of expense reports to reconcile charges on procurement cards and submit reimbursement requests through Concur.

  • Assists with PowerPoint slide preparation for division specific initiatives.

  • Contact person and organizer for other personnel within the division of Endo for conference rooms.

  • Act as liaison for facilities request and tracking

  • Performs other administrative and office management duties as required

This description is a summary only and is describing the general level of work being performed, it is not intended to be all-inclusive. The duties of this position may change from time to time and/or based on business need. We reserve the right to add or delete duties and responsibilities at the discretion of the supervisor and/or hiring authority.

Salary and Benefits:

The hiring range for this position begins at $ 42,336 and is commensurate with skills and experience.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Benefits:https://www.cu.edu/employee-services/benefits.

Total Compensation Calculator:https://www.cu.edu/employee-services/total-compensation

Diversity and Equity:

Please click here for information on disability accommodations:http://www.ucdenver.edu/about/departments/HR/jobs/Pages/JobsatCUDenver.aspx

The University of Colorado Denver | Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

The University of Colorado Denver | Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

*Minimum Qualifications: *

Three years of administrative support experience that included calendar management and event planning.

Substitution:* *College or university course work, appropriate to the work assignment, may substitute for the experience on a year-for year basis.

Preferred Qualifications:

  • Experience providing administrative and technical assistance to faculty and staff within a higher education and/or medical education environment.

  • Experience working with CU systems such as Marketplace and Concur.

  • Bachelor’s degree from an accredited college or university in a business or health related field.

  • Process improvement experience.

Competencies:

  • Ability to communicate effectively, both in writing and orally.

  • Ability to listen and record accurate information.

  • Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.

  • Outstanding customer service skills.

  • Excellent research skills and attention to detail.

  • Strong sense of urgency and problem solving skills combined with the ability to prioritize projects.

  • Demonstrated commitment and ability to advance diversity and inclusion.

  • Strong technical skills in Microsoft Office Suite and Adobe

  • Ability to take direction and use independent judgment to coordinate various projects and meet multiple deadlines.

  • Ability to maintain confidentiality.

  • Ability to effectively explain processes and procedures.

  • Excellent time management, organizational skills, and ability to manage multiple projects along with ability to move from one task/duty to another without errors despite frequent interruptions.

  • Must possess a professional demeanor and the ability to work independently with minimal supervision.

  • Ability to interpret complex rules, regulations, policies, procedures, and guidelines.

Job: *Administrative Support and Related

Organization: *H0001 -- Anschutz Medical Campus

Title: Administrative Assistant III

Location: Aurora

Requisition ID: 16127

The University of Colorado does not discriminate on the basis of race, color, national origin, sex, age, disability, creed, religion, sexual orientation, gender identity, gender expression, veteran status, political affiliation, or political philosophy. All qualified individuals are encouraged to apply.

Click here for a list of ADA and Title IX coordinators. To view the Regent policy, please click here.

This organization participates in E-Verify. We will provide the Social Security Administration and, if necessary, the Department of Homeland Security, with information from each employee's I-9 form to confirm work authorization.

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