University of Colorado Administrative Coordinator in Aurora, Colorado

University of Colorado | CU Anschutz Medical Campus

School of Medicine, Department of Medicine

Administrative Assistant III

Administrative Coordinator

Position #757497 – Requisition #15469

Applications are accepted electronically ONLY atwww.cu.edu/cu-careers

The University of Colorado Anschutz Medical Campus seeks individuals with demonstrated commitment to creating an inclusive learning and working environment. We value the ability to engage effectively with students, faculty and staff of diverse backgrounds.

The Department of Medicine has an opening for a full-time University Staff (unclassified) Administrative Assistant III (Administrative Coordinator) position. Working hours is 8:00 am - 5:00 pm, Monday through Friday. This position reports directly to the Business Services Manager for the Department of Medicine.

The University of Colorado Anschutz Medical Campus is a public education, clinical and research facility serving 4,500 students, and a world-class medical destination at the forefront of life-changing science, medicine, and healthcare. CU Anschutz offers more than 42 highly rated degree programs through 6 schools and colleges, and receives over $500 million in research awards each year. We are the single largest health professions education provider in Colorado, awarding nearly 1,450 degrees annually. Powered by our award-winning faculty, renowned researchers and a reputation for academic excellence, the CU Anschutz Medical Campus drives innovation from the classroom to the laboratory to the delivery of unparalleled patient care.Read CU Anschutz Quick Facts here.

Nature of Work:

This class describes the fourth administrative assistant level. Positions in this level have the authority to design and implement, without prior approval, the general office and administrative operations to accomplish the unit's work. Work includes, but is not limited to, deciding what operations will be performed and how processes will be implemented; creating and revising office procedures and writing office procedure manuals, designing forms; establishing general office record systems and resource libraries, including content of files and publications, coding and maintenance schemes, circulation and retrieval, production, access, and disposal; compiling and formatting the content for program materials, such as annual reports and newsletters; accounting for the unit’s allotted funds by authorizing (signing) operating expenditures for such things as office supplies, calculating estimated office operating expenses for the annual budget request; and, designing the physical layout of the unit’s work area. Some positions in this class may function as work leaders who are partially accountable for the work product of at least two full-time equivalent positions.

This position will provide administrative support to the Executive Vice Chair for the Department of Medicine. This position will serve in a cross-functional environment and will be responsible for scheduling, maintaining records, expense reimbursements, travel coordination, and other administrative functions.

Examples of Work Performed:

  • Schedule meetings and prepare required materials (includes ordering food and reserving rooms).

  • Assist Executive Vice Chair with travel needs by coordinating travel arrangements such as booking airfare, hotel and rental cars when necessary for attendance and conference both in and out of state.

  • Manage calendar for the Executive Vice Chair.

  • Plan and facilitate events for guest speakers, retreats, recruitment candidates, and official functions including applicable travel and expense reconciliation.

  • Create agendas for Executive Vice Chair meetings and when applicable take minutes.

  • Provide administrative support to Department of Medicine sponsored programs including the Faculty Advancement Office.

  • Other duties as assigned.

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This description is a summary only and is describing the general level of work being performed, it is not intended to be all-inclusive. The duties of this position may change from time to time and/or based on business need. We reserve the right to add or delete duties and responsibilities at the discretion of the supervisor and/or hiring authority.

Salary and Benefits:

Hiring salary has been established at $42,336.

This position is eligible for overtime compensation

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Benefits:https://www.cu.edu/employee-services/benefits.

Total Compensation Calculator:https://www.cu.edu/employee-services/total-compensation

Diversity and Equity:

Please click here for information on disability accommodations:http://www.ucdenver.edu/about/departments/HR/jobs/Pages/JobsatCUDenver.aspx

The University of Colorado Denver | Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

The University of Colorado Denver | Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

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Minimum Qualifications:

  • Three years of general clerical experience.

  • Substitution: College or university course work appropriate to the work assignment, may substitute on a year for year basis for the experience.

Preferred Qualifications:

  • Bachelor’s degree.

  • 2 years of experience at an academic institution.

  • Experience with booking travel arrangements.

Competencies:

  • Customer Service – Demonstrates a professional demeanor and commitment to excellent customer service, providing internal and external customers with information or assistance in resolving problems.

  • Communication Skills – Expresses information and ideas clearly and accurately; speaks clearly, responding well to questions; participates in meetings; creates written correspondence and reports that are clear and easy to follow.

  • Technical Skills – Adept at utilizing technology to effectively communicate and complete work (e.g. MS Word, MS Excel, MS Outlook).

  • Attention to Detail – Work is accurate and requires little or no checking; maintains a checklist, schedule, calendar, etc to ensure that small details are not overlooked.

  • Planning and Organizing – Sets priorities, anticipates obstacles when planning ahead, manages time effectively to accomplish tasks; ability to manage multiple priorities and deadlines.

  • Interpersonal Skills – Builds and maintains effective working relationships at all levels throughout the institution; interacts with people in a friendly, open, honest manner; models a commitment to teamwork; demonstrates respect for the opinions of others; demonstrated ability to advance diversity and inclusion.

  • Confidentiality – Uses discretion and tact when interacting with others and maintains high level of confidentiality.

  • Adaptability – Adapts quickly to change and is able to manage multiple priorities and deadlines in a calm, organized manner; is open to new ideas and methods; is able to take direction as well as take initiative and work independently.

  • Analytical Skills - Ability to read, understand, and interpret complex rules, regulations, policies, procedures, and guidelines.

Job: *Administrative Support and Related

Organization: *H0001 -- Anschutz Medical Campus

Title: Administrative Coordinator

Location: Aurora

Requisition ID: 15469