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University of Colorado Alumni Relations Administrative Assistant in Aurora, Colorado

University of Colorado | CU Anschutz Medical Campus

Office of Advancement

Alumni Relations Administrative Assistant (Admin Assistant II)

Position #760857 – Requisition #16428

Applications are accepted electronically ONLY atwww.cu.edu/cu-careers

The University of Colorado Anschutz Medical Campus seeks individuals with demonstrated commitment to creating an inclusive learning and working environment. We value the ability to engage effectively with students, faculty and staff of diverse backgrounds.

The Office of Advancement has an opening for a full-time State Classified Alumni Relations Administrative Assistant position.

The University of Colorado Anschutz Medical Campus is a public education, clinical and research facility serving 4,500 students, and a world-class medical destination at the forefront of life-changing science, medicine, and healthcare. CU Anschutz offers more than 42 highly rated degree programs through 6 schools and colleges, and receives over $500 million in research awards each year. We are the single largest health professions education provider in Colorado, awarding nearly 1,450 degrees annually. Powered by our award-winning faculty, renowned researchers and a reputation for academic excellence, the CU Anschutz Medical Campus drives innovation from the classroom to the laboratory to the delivery of unparalleled patient care. Read CU Anschutz Quick Facts here.

Position Emphasis:

The purpose of this full-time, state classified Administrative Assistant II position is to provide administrative support to the Alumni Relations team within the Office of Advancement, including alumni database reporting, calendar management, and board support.

Examples of Work Performed:

  • Provides administrative support functions, such as answering and directing phone calls, sorting and distributing mail, establishing and maintaining files, document management, maintaining office equipment, copies and faxes requested documents, resolving hardware and software issues with for staff, ordering office supplies and maintaining adequate inventory levels, etc. Acts as a liaison to help keep colleagues in the Office of Advancement informed on alumni relations activities.

  • Schedules meetings and appointments, and maintains calendars to ensure efficient time management. Assists alumni relations staff with calendar management, expense reimbursement, and data entry as needed. Coordinates actions, questions, and decisions between manager and others. Prepares routine and non-routine correspondence, including but is not limited to congratulations letters, and volunteer recognition efforts. Provide assistance as need to the Events Coordinator during times of high event volume. May be asked to work after hours and/or weekends for alumni related functions periodically.

  • Responsible for proofreading invitations, scheduling meetings, organizing mass mailings, printing and copying documents, researching best practices (e.g. membership programs at other universities), and supporting the department with other special projects.

  • Assists alumni relations staff with budget tracking and financial management for alumni relations activities. Inputs and utilizes data from central database to create requested reports, spreadsheets and correspondence on a routine basis.

  • Supports alumni board activities event preparation including but not limited to; scheduling board and committee meetings, helping to fulfill request from board volunteers, staffing board meetings, organizing name cards, catering and other logistics for board meetings, and supporting the responsible alumni relations staff with board management.

  • Supports alumni relations leadership staff to maintain accuracy of database records for alumni. Compiles lists and reports for various alumni relations communications. Alerts central processing of any updates and changes. Completes data projects for targeted alumni audiences which includes researching current contact and employment data and submitting changes to central processing. Input engagement data from alumni activities on campus

Salary and Benefits:

Hiring Salary Range: $2,896 - $3,475 / month

Employees hired into these positions are eligible for University benefits. The University of Colorado offers a full benefits package. Information on University benefits program, including eligibility, is located atwww.cu.edu/employee-services.

Additional Information:

Reference checks are a standard step in our hiring process. You may be asked to provide contact information, including e-mail addresses, for up to 5 references if you are referred to the Hiring Authority for an interview. We will notify you prior to contacting both on and off-list references.

The University of Colorado Denver | Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

The University of Colorado Denver | Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

ADAAA Accommodations:

Any person with a disability as defined by the ADA Amendments Act of 2008 (ADAAA) may be provided a reasonable accommodation upon request to enable the person to complete an employment assessment. To request an accommodation, please contact Sheri.KalinaJungman@ucdenver.edu by phone or email at least five business days before the assessment date to allow us to evaluate your request and prepare for the accommodation. You may be asked to provide additional information, including medical documentation, regarding functional limitations and type of accommodation needed. Please ensure that you have this information available well in advance of the assessment date.

Please make sure to include the following in your resume: job title, duties, months and years employed, and average hours per week worked as minimum experience is calculated on a 40 hour/week basis.

Minimum Qualifications:

  • Two years of general clerical experience.

Colorado law requires that candidates for state government jobs be residents of Colorado at the time of application.

Substitution: Appropriate education will substitute for the required experience on a year-for-year basis.

Preferred Qualifications:

  • Professional experience working in non-profit, events, or customer service.

  • Professional experience tracking budgets and managing financial transactions.

  • Experience using client management software, such as Advance, or a similar software.

  • Professional experience tracking data and producing data reports.

  • Professional experience working with a volunteer board.

Competencies/Knowledge, Skills and Abilities:

  • Ability to communicate effectively, both in writing and orally.

  • Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.

  • Outstanding customer service skills.

  • Attention to detail

  • Demonstrated ability to make sound judgement decisions

  • Demonstrated commitment and ability to advance diversity and inclusion.

  • Proficiency with Microsoft Office.

  • Time management and the ability to prioritize.

Job: *Administrative Support and Related

Organization: *H0001 -- Anschutz Medical Campus

Title: Alumni Relations Administrative Assistant

Location: Aurora

Requisition ID: 16428

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