University of Colorado ARC Manager in Aurora, Colorado

**Applications are accepted electronically ONLY atwww.cu.edu/cu-careers.


University of Colorado Denver l Anschutz Medical Campus

School of Medicine, Department of Obstetrics and Gynecology

ARC Manager (Research Services Program Manager)

Position #759689 – Requisition 15886


The University of Colorado Denver l Anschutz Medical Campus seeks individuals with demonstrated commitment to creating an inclusive learning and working environment. We value the ability to engage effectively with students, faculty and staff of diverse backgrounds.

The Department of Obstetrics and Gynecology has an opening for a full-time, University Staff (unclassified) ARC Manager (Research Services Program Manager) position.

The University of Colorado Anschutz Medical Campus ranks among the top institutions nationally in clinical care, education and research. Its 230-acre campus, designed to enhance collaboration and interprofessional education, hosts the College of Nursing; the Schools of Dental Medicine, Medicine, Pharmacy, and Public Health; the Graduate School; a Health Sciences Library; and two hospitals. Strategically located contiguous to the campus are a biosciences research park and the soon-to-be-completed Veterans Hospital. CU Anschutz offers two undergraduate degrees, 35 graduate degrees, and five first-professional programs. More than 4,000 students learn alongside faculty members who also make meaningful medical discoveries and provide expert clinical care through 1.5 million patient-visits annually. A hub for research and innovation, CU Anschutz receives over $400 million in research awards each year and has filed 1,300 patent applications and formed 53 new companies since 2002. Read CU Anschutz Quick Facts here.

_Nature of Work_

The Administrative Research Core (ARC) Manager in the Department of Obstetrics and Gynecology at the University of Colorado, School of Medicine is responsible for planning, organizing, and managing the administrative activities of the ARC, and ensuring compliance with all internal and external policies and procedures that govern the Department’s research efforts. The ARC Manager oversees research fiscal affairs, human resources, and day-to-day operations in support of the Department’s and School’s mission and goals.

Under the supervision and guidance of the DFA and Vice Chair for Research, this position is responsible for strategic planning and goal setting, financial and compliance management, interpreting, developing, and administering policies and procedures, supervision, and general administration of day-to-day activities for the Administrative Research Core. This position will act as a liaison with the central research offices on campus, including the Office of Grants and Contracts, University of Colorado Finance, the Office of Regulatory Compliance, the Clinical Research Administration Office, and the Colorado Multiple Institutional Review Board. This position will play a pivotal role in the execution and success of our research operations.

Supervision Received:This position reports directly to the Director of Finance and Administration for the Department of Obstetrics and Gynecology, and indirectly to the Vice Chair for Research.

Supervision Exercised:This position provides supervision of the Administrative Research Core (ARC), including 2.0 FTE Clinical Research Coordinators, and a 1.0 FTE Post-Award Coordinator. In addition, this position will liaise directly with the School of Medicine Pre-Award Core, of which the Department is a member. This position provides programmatic and administrative leadership for the ARC and, in conjunction with the DFA, will have authority to make business decisions as they relate to the administration of these functions. This team of 3 exempt professional staff manage a comprehensive department-wide research portfolio of approximately $10 million in annual extramural funding and provide support to 50 faculty, in addition to PRAs, postdocs, instructors, residents, and fellows.

_Examples of Work Performed:_

Financial Management:Oversees fiscal activities related to research, in conjunction with the Department’s Director of Finance and Administration, including:

  • Development and management of protocol-specific budgets.

  • Contractual negotiations with Sponsors.

  • Maintenance of proper funding distribution.

  • Conduct systematic and regular reviews of all sponsored project spending to ensure solvency and propriety, advising direct reports and PIs as necessary.

  • Post-award management of the Department’s grants and contracts.

  • Procurement review and approval for all research-related expenditures.

  • Develop a standardized dashboard for providing regular and recurrent financial reporting to all investigators.

  • Ensure fiscal compliance of PIs and ARC staff.

Research Compliance:

  • Manage the development and application of standardized operational study processes, methodologies, and appropriate quality and performance metrics and tools to systematize continuous process improvement and impart best practices across research operations to maximize effectiveness.

  • Develop internal auditing functions and processes that ensure the compliance with federal, state, local, and university rules, regulations, and guidelines.

Human Resource Management:In conjunction with the DFA, manage research personnel matters, including, but not limited to:

  • Position creation in the University human resource systems for research staff, including professional research assistants (PRAs) as needed.

  • Facilitation of employee recruitments.

  • Performance assessment and salary setting for ARC staff.

  • Employee orientation and development.

  • Establish, communicate, and administer policies and procedures.

  • Employee discipline and termination.

  • Counsels personnel on matters of benefits, work issues, personal interrelations, grievances, and other matters.

  • Processes a variety of personnel forms and conducts required processes in UCD systems.

  • Maintains appropriate personnel records for ARC staff (e.g. vacation, sick leave, educational leave).

Leadership:

  • Provide support, guidance, and training to all direct reports, acting as the Department expert on all research-related administrative activities.

  • Participate in Department planning activities related to research, including long-range and short-range business and strategic planning.

  • Develop and implement department research policies and best practices. Review and recommend adjustments in policies or procedures or initiate new activities to support the Department's goals.

  • Interpret and communicate UCH, UCD, CHCO, and sponsor policies and regulations to the faculty and staff, ensuring that the department conforms to all requirements.

This description is a summary only and is describing the general level of work being performed, it is not intended to be all-inclusive. The duties of this position may change from time to time and/or based on business need. We reserve the right to add or delete duties and responsibilities at the discretion of the supervisor and/or hiring authority.

PLEASENOTE:Candidates will be responsible for travel expenses related to the interview process and any relocation expenses, if applicable


_Salary and Benefits:_

The hiring salary for this position is commensurate with skills and experience. This position is not eligible for overtime compensation.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Benefits:https://www.cu.edu/employee-services/benefits.

Total Compensation Calculator:https://www.cu.edu/employee-services/total-compensation

The University of Colorado Denver | Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

The University of Colorado Denver | Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

_Minimum Qualifications:_

  • A bachelor’s degree in business, business administration, finance, accounting , education, social sciences, healthcare administration, public administration, communications, information systems, or a related field from an accredited institution.

  • Three (3) or more years of research management experience in an academic setting.

  • Three (3) or more years’ experience in pre-award and post-award management.

_Preferred Qualifications:_

  • Master’s degree with an emphasis in Accounting, Finance, Business, Health Care Management, or a closely related field.

  • Five (5) or more years of professional experience working in government, non-profit and/or academic administration.

  • Experience with University software applications including InfoEd, m-Fin, CU M@rketplace, and OnCore.

  • Experience with clinical studies calendar specifications and protocol / subjected related procedures.

_Competencies/Knowledge, Skills and Abilities:_

  • Ability to establish and maintain collaborative working relationships with Faculty, Division Administrators, and campus leadership.

  • Knowledge of and ability to apply practices and principles of general research management and administration.

  • Ability to establish work priorities and provide follow through to ensure completion of activities, both personally and in direct reports.

  • Ability to plan, organize, implement, and manage research financial and administrative activities.

  • Ability to manage high-level, time-sensitive, and fast-paced research projects in a strategic and organized way.

  • Ability to identify issues, analyze situations, and provide effective solutions.

  • Ability to communicate effectively in brief, focused and well organized oral and written presentations.

  • Ability to organize and prioritize numerous tasks and complete them under time constraints.

  • Knowledgeable in preparation of grant proposals to major funding agencies.

  • Effective communication/presentation skills and a proven track record of forming collaborative and effective working relationships with Faculty and administrative leaders.

  • Excellent knowledge regarding research-related policies and procedures, including Federal, State, University, and other applicable regulations, and principals of ethical conduct of research.

_Diversity and Equity:_

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Office of Equity by email at equity_ada@ucdenver.edu or by phone at (303) 315-2567.

The University of Colorado Denver | Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

The University of Colorado Denver | Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Job: *Research Services

Organization: *H0001 -- Anschutz Medical Campus

Title: ARC Manager

Location: Aurora

Requisition ID: 15886