University of Colorado Business Services Senior Professional in Aurora, Colorado

**Applications are accepted electronically ONLY atwww.cu.edu/cu-careers.


University of Colorado Denver l Anschutz Medical Campus

School of Medicine, Dean’s Office

Business Services Senior Professional

Position #698755 – Requisition 15445


The University of Colorado Denver l Anschutz Medical Campus seeks individuals with demonstrated commitment to creating an inclusive learning and working environment. We value the ability to engage effectively with students, faculty and staff of diverse backgrounds.

The Dean’s Office has an opening for a full-time, University Staff (unclassified) Business Services Senior Professional position.

The University of Colorado Anschutz Medical Campus ranks among the top institutions nationally in clinical care, education and research. Its 230-acre campus, designed to enhance collaboration and interprofessional education, hosts the College of Nursing; the Schools of Dental Medicine, Medicine, Pharmacy, and Public Health; the Graduate School; a Health Sciences Library; and two hospitals. Strategically located contiguous to the campus are a biosciences research park and the soon-to-be-completed Veterans Hospital. CU Anschutz offers two undergraduate degrees, 35 graduate degrees, and five first-professional programs. More than 4,000 students learn alongside faculty members who also make meaningful medical discoveries and provide expert clinical care through 1.5 million patient-visits annually. A hub for research and innovation, CU Anschutz receives over $400 million in research awards each year and has filed 1,300 patent applications and formed 53 new companies since 2002. Read CU Anschutz Quick Facts here.

_Nature of Work:_

Jobs in this career family provide general business operations of the organization or a combination of operational responsibilities covering multiple career families. Functions include institutional research, statistical analysis, policy development and review, strategic planning and broad unit business operations such as parking and transportation services, risk management, childcare services, real estate and property management, retail services or job responsibilities that combine fiscal, HR and operational management responsibilities.

Senior Professionals are responsible for exercising discretion, analytical skill, personal accountability and responsibility in a wide range of areas including academic, administrative, managerial and student services functions. Work involves creating, integrating, applying and sharing knowledge directly related to a professional field. Work is performed fully independently.

The School of Medicine Office of the Dean has an opening for a full time Business Services Senior Professional. The position will provide support to the Senior Associate Dean for Administration and Finance and Assistant Dean for Administration and Finance as well as other members of the executive team as needed. This position supports a highly visible and critical unit of the School of Medicine.

_Examples of Work Performed:_

  • Provide project management for the School of Medicine Administration and Finance Office, which includes the offices of Business Affairs, Information Technology, Procurement and Human Resources.

  • Coordinate and facilitate SOM business affairs projects and other global activities as requested. Examples of projects may include but are not limited to:

o Compile data and develop reports as requested. Requires ability to perform financial research, compile accurate data and create reports or spreadsheets as requested

o Manage multiple projects which cross School of Medicine and CU Medicine. Ability to understand the crossover of these two offices and respond in an accurate and professional manner.

  • Work closely with the counterpart executive assistant at CU Medicine, including assisting with events and Board meetings.

  • Support CU Medicine and CUSOM committees and meetings. Manage standing meetings, staff high level enterprise meetings and provide concise written documentation of these events, follow-up on outstanding needs, prioritize needs with minimal supervision

  • Manage and maintain complicated and busy schedules for executives. Work with other units of CUSOM, CU Medicine and Anschutz Medical Campus to schedule individual and group meetings.

  • Coordinate complicated travel arrangements and expenditures while maintaining budget and adhering to University, SOM, and CU Medicine policies and procedures.

  • Plan high level official events as needed and works collaboratively leadership and support staff within the SOM Dean's office.

  • Understand and follow policies and procedures, seek training and guidance on new policies and procedures. Assist others in learning processes and procedures in the Dean’s Office.

  • Prepare or edit presentations. Proofread and edit documents as needed. Assure information is well organized and readily accessible. Assure deadlines are met.

  • Compile data, conduct research and prepare preliminary drafts for various reports, special studies and surveys; searches various resources to locate and assemble specific information Research historical and policy issues and advise supervisor(s) as needed.

  • Develop and maintain a comprehensive filing system, both paper and digital, which enables access to historical and current office records, communications based information in a timely and efficient manner. Assures that documents are properly stored and accessible upon demand in the SOM archives. Adheres to University and CU Medicine document retention policies. Initiate and recommend changes in procedures as required.

  • Handle sensitive situations and perform a responsible liaison function between the School of Medicine, CU Medicine, senior officials and others. Maintain confidentiality and integrity of the office.

  • Be familiar with the general information systems activity within the School of Medicine Dean's Office; provide technical assistance to others; provides additional administrative support to the Dean's Office for peak work-flow periods, as well as during the vacation and sick absences of Dean's Office coworkers.

  • Work closely with students, staff, faculty, department heads, and the public to implement goals and objectives of Administration and Finance Office and School of Medicine.

  • Create, edit, and organize correspondence ranging from individual emails and memos to campus­ wide email distributions.

  • Coordinates and staffs executive level standing meeting(s), to include compiling agendas, managing related correspondence and communications, composing minutes for the official record; track committee projects.

PLEASENOTE:Candidates will be responsible for travel expenses related to the interview process and any relocation expenses, if applicable


_Salary and Benefits:_

The hiring salary for this position is negotiable and commemorate with skills and experience. This position is not eligible for overtime compensation.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Benefits:https://www.cu.edu/employee-services/benefits.

Total Compensation Calculator:https://www.cu.edu/employee-services/total-compensation

The University of Colorado Denver | Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

The University of Colorado Denver | Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

_Minimum Qualifications:_

  • A bachelor's degree in business administration, management, accounting, communications or a related field from an accredited institution.

  • Two (2) years’ experience managing projects in a fast paced, professional environment.

Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor’s degree on a year for year basis, but not for the specific experience.

_Preferred Qualifications:_

  • Four (4) or more years of experience supporting business executives which included managing projects.

  • Experience within an academic and/or medical environment.

  • Data management experience including tracking, compiling and developing reports.

  • Experience staffing high level meetings including providing concise written documentation.

_Competencies/Knowledge, Skills and Abilities:_

  • Ability to manage business processes and budget.

  • Strong skills in project management and other activities.

  • Communication, organization and leadership skills with an ability to work with little supervision independently and as a member of a team.

  • Ability to work effectively, collaboratively and in a professional manner with university and school leadership, faculty, staff, residents, students and the community.

  • High level skills in Microsoft Word, PowerPoint, Outlook, Excel, and video conferencing, phone system knowledge and etiquette.

  • Excellent communication skills both written and verbal.

  • Able to multi-task with frequent interruptions and adapt to change.

  • Experience in planning, organizing, implementation and coordination of financial, operational and administrative activities.

  • Ability to manage complex, sensitive and confidential information.

  • High degree of professionalism and integrity in relationships.

  • Exceptional interpersonal and customer service skills.

_Diversity and Equity:_

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Office of Equity by email at equity_ada@ucdenver.edu or by phone at (303) 315-2567.

The University of Colorado Denver | Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

The University of Colorado Denver | Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Job: *Business Services

Organization: *H0001 -- Anschutz Medical Campus

Title: Business Services Senior Professional

Location: Aurora

Requisition ID: 15445