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University of Colorado Material Coordinator & Administrative Assistant in Aurora, Colorado

*Applications are accepted electronically ONLY*

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University of Colorado l Anschutz Medical Campus

School of Medicine, Department of Dermatology, Gates Biomanufacturing Facility

Materials Coordinator & Administrative Assistant (Administrative Assistant I)

Position #729696 – Requisition 16572

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The University of Colorado Denver l Anschutz Medical Campus seeks individuals with demonstrated commitment to creating an inclusive learning and working environment. We value the ability to engage effectively with students, faculty and staff of diverse backgrounds.

The Gates Biomanufacturing Facility has an opening for a full-time, University Staff (unclassified) Materials Coordinator & Administrative Assistant (Administrative Assistant I) position.

The University of Colorado Anschutz Medical Campus ranks among the top institutions nationally in clinical care, education and research. Its 230-acre campus, designed to enhance collaboration and interprofessional education, hosts the College of Nursing; the Schools of Dental Medicine, Medicine, Pharmacy, and Public Health; the Graduate School; a Health Sciences Library; and two hospitals. Strategically located contiguous to the campus are a biosciences research park and the soon-to-be-completed Veterans Hospital. CU Anschutz offers two undergraduate degrees, 35 graduate degrees, and five first-professional programs. More than 4,000 students learn alongside faculty members who also make meaningful medical discoveries and provide expert clinical care through 1.5 million patient-visits annually. A hub for research and innovation, CU Anschutz receives over $400 million in research awards each year and has filed 1,300 patent applications and formed 53 new companies since 2002. Read CU Anschutz Quick Facts here.

_Nature of Work:_

The University of Colorado I Gates Biomanufacturing Facility at Anschutz Medical Campus is seeking applications of a Material Coordinator. This full-time, University Staff (non-classified) position will provide front desk/administrative support and material coordination to include handling the materials shipping and receiving to the Gates Biomanufacturing Facility (GBF) at Anschutz Medical Campus. This includes greeting guests and acting as a liaison between the GBF and all visitors. The position will also serve as the first point of contact for in-person and over the phone client interactions, and handling the materials shipping and receiving for the facility. Some additional administrative functions of this position include scanning, filing, typing and performing other miscellaneous duties as assigned.

_Examples of Work Performed:_

  • Answers incoming phone calls.

  • Responds to clients' inquires via phone, email or in-person.

  • Accepts and signs for deliveries, including letters, packages etc. and distributes them.

  • Maintains accurate logs of materials receiving and maintains inventory.

  • Administers the GBF visitor safety program, this includes providing personal protective equipment in order to ensure visitor safety.

  • Trains contractor and service personnel as directed.

  • Assists with inventory and procurement transactions as required.

This description is a summary only and is describing the general level of work being performed, it is not intended to be all-inclusive. The duties of this position may change from time to time and/or based on business need. We reserve the right to add or delete duties and responsibilities at the discretion of the supervisor and/or hiring authority.

PLEASENOTE:Candidates will be responsible for travel expenses related to the interview process and any relocation expenses, if applicable

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_Salary and Benefits:_

The starting salary for this position has been established at $30,084 and \is commensurate with skills and experience. This position is eligible for overtime compensation.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.


Total Compensation Calculator:

_Minimum Qualifications:_

  • One (1) year of general clerical experience, which includes material or inventory control.

  • Experience utilizing general office equipment (fax, copier, shredder, scanner, telephone, etc.).

  • Receiving and inventory control experience.

Substitution: College or university course work appropriate to the work assignment may substitute for the experience on a year-for-year basis.

_Preferred Qualifications:_

  • Two (2) or more years of general clerical experience.

  • Experience working in an office setting.

  • Experience answering phones and triaging inquiries.

  • Experience in meeting coordination from scheduling of client(s) to setting up room.

  • Inventory warehouse experience.

  • Experience in a controlled or highly regulated industry.

_Competencies/Knowledge, Skills. & Abilities:_

  • Strong critical thinking and problem solving skills required.

  • Ability to address multiple ongoing challenges that will be encountered while performing required job duties.

  • Exceptional multi-tasking and organizational skills, as well as the ability to make complex decisions in a fast-paced environment.

  • Must possess a professional demeanor.

  • Detail oriented.

  • Excellent interpersonal and customer service skills.

  • Self-motivated and able to work in a team environment.

  • Excellent knowledge of MS Office (especially Excel and Word).

  • Knowledge of and the ability to work with the MRP System (Microsoft Dynamics/Great Plains).

  • Personable, friendly, and able to work well under pressure, especially when assisting customers.

  • Ability to answer a variety of questions effectively and keep traffic moving.

  • Strong critical thinking and problem solving required.

  • Excellent communication skills in both written as well as presentation of data.

  • Ability to work in a clean room environment including in provided garments

  • A team-oriented, self-starter capable of operating independently in a start-up environment.

  • Familiarity with the use office machines (e.g. printer, scanner, etc.).

_Diversity and Equity:_

Please click here for information on disability accommodations:

The University of Colorado Denver | Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

The University of Colorado Denver | Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Job: *Administrative Support and Related

Organization: *U0001 -- Denver-Anschutz Administration

Title: Material Coordinator & Administrative Assistant

Location: Aurora

Requisition ID: 16572