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University of Colorado Program Admissions Coordinator in Aurora, Colorado

University of Colorado | CU Anschutz Medical Campus

Marcus Institute for Brain Health

Program Admissions Coordinator

Position #763093 – Requisition #16576

Applications are accepted electronically ONLY

The University of Colorado Anschutz Medical Campus seeks individuals with demonstrated commitment to creating an inclusive learning and working environment. We value the ability to engage effectively with students, faculty and staff of diverse backgrounds.

Marcus Institute for Brain Health has an opening for a full-time University Staff (unclassified) Program Admissions Coordinator position.

The University of Colorado Anschutz Medical Campus is a public education, clinical and research facility serving 4,500 students, and a world-class medical destination at the forefront of life-changing science, medicine, and healthcare. CU Anschutz offers more than 42 highly rated degree programs through 6 schools and colleges, and receives over $500 million in research awards each year. We are the single largest health professions education provider in Colorado, awarding nearly 1,450 degrees annually. Powered by our award-winning faculty, renowned researchers and a reputation for academic excellence, the CU Anschutz Medical Campus drives innovation from the classroom to the laboratory to the delivery of unparalleled patient care.Read CU Anschutz Quick Facts here.

The Marcus Institute for Brain Health (MIBH) at the University of Colorado Anschutz Medical Campus is a clinical care and research institute for Traumatic Brain Injury (TBI) and Psychological Health (PH) conditions such as post-traumatic stress, depression, and anxiety. The primary focus of the MIBH is to care for former military personnel who have separated from active duty, with special consideration for those who were separated with “Other Than Honorable” or “Dishonorable” discharge status due to TBI or PH conditions. The MIBH also serves civilian adults who have sustained mild to moderate TBI, and are experiencing ongoing neurological problems and co-morbid PH conditions. The MIBH offers intensive outpatient care with detailed diagnostic and treatment services within an Intensive Outpatient Program (IOP) that integrates conventional with complementary and alternative medicine, utilizing an interdisciplinary team model.

Nature of Work:



This position focuses on clinical coordination for patient relations related to University of Colorado. Marcus Institute for Brain Health (MIBH) clinicians and affiliates as well as a minor support role in the business administration of MIBH. The major functions of this position are to provide high-level operational and technical support for clinical and clinical administrative teams to ensure goal achievements. This position will take the lead on complex projects within the Marcus Institute for Brain Health that will facilitate processes according to CU and SOM policies and procedures. This role will maintain complete documentation for all project plans, timelines, and scope documents.

Admissions Coordinator Lead Responsibilities:

  • Attend Clinical Decision Team (CDT) and relay information to potential MIBH patients.

  • Develop and maintain a community referral resource database for patients not appropriate for MIBH program.

  • Coordinate and track referrals to other veteran and partner programs.

  • Complete medical record reviews of all incoming medical records.

  • Notify and coordinate all pre-evaluation logistics with approved patients.

  • Monitor and track progress with any CDT recommended medical work-up (ie: MRI), treatment (i.e.: substance abuse), or additional records, prior to scheduling patient for evaluation.

  • Assist with patient orientations.

  • Support research team with arrangements of patients participating in research studies.

  • Work closely with Clinical Navigator to further develop and implement the program intake process.

  • Provide support for the development of clinical office operating procedures, forms, policies and processes.

Admissions Coordinator Assist Responsibilities:

  • Backup as needed to answer/triage incoming calls to the main TBI line.

  • Backup as needed to ensure all required documentation and intake paperwork has been received from prospective patients.

  • Obtain necessary medical records for all prospective patients as needed.

  • Backup and assist Clinical Navigator prepare and cover meetings as needed.

Jobs in this career family are responsible for performing a wide range of professional duties to support the university's teaching, research and/or service missions through the provision of health and wellness services, dealing with general, indirect patient care operations and management of healthcare services. Functions include hospital administration, healthcare regulatory compliance, patient relations, operational services, admissions, and medical records. Includes professional assignments in medicine, dentistry, nursing, pharmacy, counseling and behavioral health, public health, dietetics and nutrition, other allied health fields, alternative medicine and therapies, and related disciplines.

Senior Professionals are responsible for exercising discretion, analytical skill, personal accountability and responsibility in a wide range of areas including academic, administrative, managerial and student services functions. Work involves creating, integrating, applying and sharing knowledge directly related to a professional field. Work is performed fully independently.

Salary and Benefits:

The salary range for this position is commensurate with skills and experience. This position is not eligible for overtime compensation.

The University of Colorado offers a full benefits package. Information on University benefits programs, including eligibility, is located at

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

  • Benefits:

**Total Compensation Calculator:

Diversity and Equity:



Please click here for information on disability accommodations:

The University of Colorado Denver | Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

The University of Colorado Denver | Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

*Minimum Qualifications: *



A bachelor’s degree in biological science, nutrition, nursing, health, human services, psychology, counseling, social work, or a directly related field from an accredited institution.

Three (3) or more years:

  • Experience working in clinical administrative operations

  • Experience working in higher education and/or medical center environment.

  • Experience developing policies and procedures.

Substitution:A combination of education and related technical/paraprofessional experience may be substituted for the bachelor’s degree on a year for year basis.

Preferred Qualifications:

  • Knowledge of military culture

  • Knowledge of neurology, TBI and/or rehab

  • Experience using EPIC, REDCap and Formstack

Competencies, Knowledge, Skills and Abilities:

  • Excellent organizational skills.

  • Ability to communicate effectively, both in writing and orally.

  • Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.

  • Outstanding customer service skills.

  • Demonstrated commitment and leadership ability to advance diversity and inclusion.

  • Self-motivated and ability to perform independently.

  • Proficiency in Microsoft Word, Excel, PowerPoint, Access Database and Outlook, and have a working knowledge of desktop computer operations.

  • Ability to learn, interpret and adhere to University procurement policies and procedures.

Job: *Health Care

Organization: *U0001 -- Denver-Anschutz Administration

Title: Program Admissions Coordinator

Location: Aurora

Requisition ID: 16576