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University of Colorado Administrative Assistant in Boulder, Colorado

Administrative Assistant

Requisition Number:



Boulder, CO

Employment Type:

Classified Staff



Posting Close Date:


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Job Summary

The Department of Religious Studies within the College of Arts and Sciences welcomes applications for an Administrative Assistant to provide customer service, administrative, and academic support to students, faculty, staff, and visitors. Serving as the Graduate Program Assistant for the department's MA program, you will plan events for the department, and work with the Associate of Chair of Undergraduate Studies and Undergraduate Advisor on Undergraduate student recruitment.

Who We Are

The Department of Religious Studies at the University of Colorado Boulder combines the intimacy of a classic liberal arts education, the rigor of a strong graduate program, and a climate of engagement fostered by a research-dedicated faculty who bring teaching to life with diverse experiences and unique perspectives. Our faculty is interdisciplinary, international, and experimental.

What Your Key Responsibilities Will Be

Department Reception

  • Serve as first point of contact for all visitors, including assisting with incoming phone calls, e-mail inquiries and walk-in traffic and disbursing information about the department and academic curriculum.

  • Keep department directories, course schedules, office hours, e-mail lists, web pages, and bulletin boards up-to-date.

General Department Support

  • Provide administrative support for the department chair, undergraduate and graduate directors, faculty, undergrad advisor and program assistant; graduate and undergraduate students.

  • Inventory, order and maintain office supplies for faculty, staff and graduate students, using CU Marketplace, purchase orders, and interdepartmental orders.

  • Responsible for basic maintenance for all office equipment. Coordinates repairs on equipment and maintain property inventories.

  • Responsible for updates of Religious Studies (RLST) departmental website using Web Express for website administration.

  • Produce department's newsletter.

  • Administer student Drop/Add procedures. Assist undergraduate, BA/MA, and graduate students with registration, removing advising blocks, schedule adjustment, including honor’s thesis, independent study, and graduate classes.

  • Act as the Grade liaison, assisting graduate and undergraduate students and faculty with Change of Records Forms, Special Action Forms, Independent Studies contracts and incomplete grade contracts. Assist and advise graduate and BA/MA students, and their faculty advisors with Graduate School petitions.

  • Maintain calendar for department conference room (HUMN 230).

  • Serve as the liaison for Parking and Transportation, Access Services Keys, and the Course Catalog for the department.

  • Assist with office moves, including initiating work order requests for office painting, carpet installation, etc.

  • Work with Property Services to dispose of outdated or broken equipment.

  • Assist with office moves as needed. Submits work order requests for office painting, carpet installation, etc.

  • Create and maintain procedure manual for Administrative Assistant duties.

Graduate Program Administrator

  • Develop and administer procedures to manage graduate admission process through Slate.

  • Work with Associate Chair of Graduate Studies (ACGS) to maintain records of applicants in order to develop admissions priority. Work with ACGS to prepare and mail Graduate Applicant letters of acceptance/rejection into program.

  • Review, compile and post graduate applications and review documents to Department secure file server.

  • Request support documentation; maintain records in student files; inform students of outcomes, deadlines and program procedures, clarify admissions requirements with faculty, MA, and BA/ MA applicants, students, and supervisor.

  • Generate graduate assistant, teaching assistant, and fellowship award letters for current, and incoming graduate students using updated Graduate School templates, incorporating changes to medical insurance, and financial packages.

  • Keep Graduate Admissions and the Graduate School informed of current status of MA and BA/ MA applicants.

  • Track and produce statistical demographics in time to apply annually for fellowship monies directly from the Graduate School with ACGS.

  • Interpret administrative policies, directives, rules and regulations to faculty and graduate students by having a thorough knowledge of Departmental and Graduate School requirements.

  • Attend Graduate School meetings and workshops to acquire current information on procedures and policies, and to receive new training.

  • Maintain and manage student information database.

  • Keep students on track with timely graduation by disseminating Graduate School graduation deadlines for submission of paperwork, defense dates and thesis submissions.

  • Program annual graduate student orientation with Lead Teaching Assistant and ACGS.

Events Coordinator

  • Arrange the logistical details for small and large events and functions, including overseeing commencement.

  • Plan events and makes arrangements for visitors.

  • Coordinate logistics with faculty searches.

  • Market events for RLST.

Undergraduate Recruitment

  • Support Associate Chair of Undergraduate Studies (ACUS) and advisor.

  • Support Student Organization for the Study of Religion (SOSR).

  • Promote courses through flyers and newsletter.

  • Work with ACUS to representation department at admissions fair and other college events.

What We Can Offer

Anticipated starting salary is $42,336, commensurate with experience.


The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder.

Be Statements

Be Challenged. Be Impactful. Be Boulder.

What We Require

  • Three years of administrative or clerical experience.

  • Appropriate education will substitute for the required experience on a year-for-year basis.

  • Must be a current Colorado resident.

What You Will Need

  • Excellent communication, interpersonal, and organizational skills.

  • Sensitivity to and appreciation of cultural, political and geographical differences, with ability to work well with faculty, staff and students from around the world.

  • Demonstrated ability to establish and maintain effective and trusting working relationships with faculty, students, and staff.

  • Demonstrates strong customer service skills with the ability to communicate efficiently and effectively.

What We Would Like You To Have

  • Experience managing a website.

Special Instructions

Classified Staff:

To apply, please submit the following materials:

  • A current resume. Must include date ranges and whether full time or part time work.

  • A cover letter that specifically addresses the job requirements and outlines qualifications.

  • DD-214 for veteran applicants.

  • Qualified veterans are eligible for veteran’s preference points within the State classified system. If you are a veteran and would like to have your DD214 evaluated to determine your eligibility for preference points, please attach a copy of your DD214 to this posting. If you do not wish to upload a DD214, please email a copy to or send via fax at 303-492-4693 and reference the job to which you are applying.

  • If using the educational substitution for experience: proof of degree or transcripts.

You will not be asked to upload references at this time.

Please apply by April 23, 2019 for consideration.

Note: Application materials will not be accepted via email. For consideration, applications must be submitted through CU Boulder Jobs.

Select here for additional information regarding Classified Staff positions:

Posting Contact Name: Boulder Campus Human Resources

Posting Contact Email:

The University of Colorado is an Equal Opportunity/Affirmative Action employer

The University of Colorado does not discriminate on the basis of race, color, national origin, sex, age, disability, creed, religion, sexual orientation, gender identity, gender expression, veteran status, political affiliation, or political philosophy. All qualified individuals are encouraged to apply.

Click here for a list of ADA and Title IX coordinators. To view the Regent policy, please click here.

This organization participates in E-Verify. We will provide the Social Security Administration and, if necessary, the Department of Homeland Security, with information from each employee's I-9 form to confirm work authorization.