Finance and Budget Manager
Posting Close Date:
The Division of Academic Affairs welcomes applicants for a Finance and Budget Manager. The Finance and Budget Manager has budget, accounting, and financial analysis responsibility for the Office of the Provost to resolve problems, interpret and implement Academic Affairs' policies, and create unit efficiencies. This position manages the campus tuition remission program and works closely with the Director of Budget and Finance in the annual Academic Affairs merit exercise for faculty and university staff. The position is also responsible for producing ad hoc financial reports and analysis as requested by senior leadership and other campus units. The Finance and Budget Manager supervises two full-time university staff in the VCAA Financial Service Center and oversees the work of this VCAA unit. Work is performed under the direction of the Director for Budget and Finance. We are looking for a self-starter who is proactive, able to work independently, and can think on their feet.
Who We Are
The Division of Academic Affairs is led by the Provost and exists to nurture, foster and support the development of outstanding academic research and instructional programs on the University of Colorado Boulder campus to ensure our students are offered academic excellence in their undergraduate and graduate educations.
What Your Key Responsibilities Will Be
Budget, Finance and Analysis
Manage tuition remission process, and ensure the academic units implement campus tuition remission correctly.
Processing tuition remission includes maintaining an Access database used for data collection from various systems (HCM, CU-Data, CU-SIS, etc.), allocation of tuition remission to correct speedtypes, reconciliation of internal financial statements, and researching discrepancies.
Verify student eligibility and provide guidance to units regarding student eligibility.
Partner and collaborate with the Graduate School, Budget and Fiscal Planning, and other units to resolve tuition remission issues.
Maintain accuracy and reliability of the $288 million faculty and university staff roster for VCAA units.
Ensure that academic units comply with campus policy regarding faculty and university staff eligibility for roster inclusion.
Serve as a subject matter expert and campus resource for guidance and to answer unit questions regarding eligibility. The faculty and university staff roster is the basis for the annual merit exercise and includes approximately 4,000 individuals.
Lead participant in the annual merit process working collaboratively with HR and budget office to ensure consistency and alignment in the campus merit exercise.
Create unit preliminary rosters, researching and updating roster changes, verifying continuing salary budget by unit, verifying accuracy in allocation of merit pools and creating reports.
Create final VCAA roster for review and approval by the Chancellor.
Create and verify the accuracy of the salary upload table that is submitted to Employee Services for uploading fiscal and academic year salaries into HCM.
With the Director of Budget and Finance, provide support to the Sr Vice Provost for Academic Resource Management in analyses primarily related to faculty salary issues.
Generate and distribute the faculty scatter plots to the Deans.
Coordinate and update annual recruitment workbooks for VCAA units in consultation with the Director of Budget and Finance. Maintain recruitment tracking and startup funding database.
Review and approve financial transactions ensuring all transactions comply with policies and procedures established by the University of Colorado Boulder. Complete journal entries and budget journal entries to maintain accurate financial statements as needed.
Provide staff support for the Academic Affairs Budget Advisory Committee (AABAC). Support includes providing ad hoc data/reports for AABAC initiatives within Academic Affairs.
Provide ad hoc support and advise Academic Resource Management leadership around issues related to Provost Office property portfolio and their associated budgets. Provide ad hoc support and advice related to Research Infrastructure Improvement funding as assigned.
Maintain and update numerous Access databases utilized by the Provost's Office.
Training and Liaison
Conduct bi-annual campus training sessions for Tuition Remission process.
Liaison to Bursar's Office and Graduate School for the Tuition Remission process.
Liaison to the Office of Data Analytics for faculty data needed for AAU salary submissions.
Liaison to the Faculty Computer Purchasing Program (FCPP) for faculty data needed for campus computer replacement program.
Supervision and Training
Supervise staff in the VCAA Financial Service Center and oversee development of FSC policy and procedures to achieve Provost Office’s goals. The FSC provides financial support to the Provost’s Office, Research and Innovation Office, Graduate School and Office of Faculty Affairs.
Will ensure smooth workflow between the FSC and the units it serves and provide training, resources, and general oversight to FSC staff.
Conduct cross-training with VCAA FSC staff.
What We Can Offer
Salary Range Starts at $85,000.
The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder.
Be Accomplished. Be Brilliant. Be Boulder.
What We Require
Bachelor's Degree or higher and at least three years of accounting, finance or budget experience
OR any combination of education and related experience in accounting, finance or budgeting may substitute for the required degree on a year for year basis
At least one year of supervisory experience directing and evaluating professional and/or technical staff
What You Will Need
Demonstrated proficiency with Excel.
Demonstrated effectiveness in written and oral communications, collaboration, and problem solving.
Demonstrated understanding and application of internal control principles.
What We Would Like You To Have
Bachelor's or higher Degree in:
Public administration or related field
Knowledge of graduate student appointments and the tuition remission process.
Experience in fund accounting at the University of Colorado or another institution of higher education.
Demonstrated proficiency with Microsoft Access databases.
Knowledge of administrative, budgetary, and fiscal principles and practices in an academic environment.
Working knowledge of PeopleSoft financial and human resource systems.
Working knowledge of CUSIS (student information system).
Demonstrated knowledge of university, state, and federal rules pertaining to human resources, financial and budgetary activity, and sponsored research.
To apply, please submit the following materials:
A current resume.
A cover letter that specifically addresses how your background and experience align with the requirements, qualifications and responsibilities of the position.
You will not be asked to upload references at this time.
Please apply by September 16, 2019 for consideration.
Note: Application materials will not be accepted via email. For consideration, applications must be submitted through CU Boulder Jobs.
Posting Contact Name: Boulder Campus Human Resources
Posting Contact Email: HRESmail@colorado.edu
The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.