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University of Colorado Graduate Academic Advisor, Electrical Engineering in Boulder, Colorado

Graduate Academic Advisor, Electrical Engineering

Requisition Number:



Boulder, Colorado

Employment Type:

University Staff



Posting Close Date:


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Job Summary

The Graduate Academic Advisor manages the Department of Electrical, Computer & Energy Engineering (ECEE) graduate students and is responsible for proactive outreach and communication to these students. The position informs and advises students of graduate milestones and tracks their progress towards fulfilling them; advises students about the nature and content of the unit’s curricula; helps prepare students to take advantage of fellowship, professional development, and community-building opportunities; informs students and faculty of how to navigate systems, academic processes, and policies at CU Boulder; encourages students to become contributing members of the CU community; assists in the recruiting, admitting and onboarding of new graduate students through the annual admissions cycle; develops and executes marketing and recruiting strategies in collaboration with their unit’s graduate committee, and prepares students to become future leaders in their field.

The College of Engineering & Applied Science (CEAS) is committed to developing collaborative, student-centered relationships between graduate program advisors and graduate students that support achievement of academic success, promote personal and professional development of students, and foster a sense of community for our graduate students. CEAS graduate program advisors support the whole student through a developmental, student-focused approach. Graduate program advisors are charged with developing and implementing advising strategies and interventions to enhance the performance and persistence of students and support the graduate education mission of their unit more broadly by supporting the faculty who oversee the unit’s graduate programs. Experienced career professionals in this position typically maintain their regular student caseloads but contribute an expanded role by performing elements of service to the college and/or campus graduate advising community.

Who We Are

Electrical, Computer and Energy Engineering at CU Boulder is the premier undergraduate and graduate program in Colorado by reputation, rankings and size. Nationally, we are ranked 22nd among public electrical engineering graduate programs, and 21st among public computer engineering graduate programs by U.S. News and World Report.

Our number of required and elective undergraduate laboratory courses is among the highest of any engineering college in the country. Our students say the hands-on laboratory component greatly enhances understanding of lecture concepts, and industry recruiters confirm that the value of our graduates is definitely increased by their laboratory experiences.

What Your Key Responsibilities Will Be

Academic Advising and Student Counseling

  • Create and maintain graduate student database content for use in advising and tracking student’s adequate progress; develop and update degree plans; review and approve plan of study and transfer credit requests, distinguishing between routine cases and those that require faculty involvement, add and release advising holds on student accounts as appropriate; work directly with others to handle registration issues; and advise students on their graduation status, serve as written-exam proctor, and report any acts of academic dishonesty to the Associate Chair.

  • Work with the College Internship Program Manager to advise, communicate and interact with graduate students, faculty, other campus departments and local industry on matters of procedures and status of the internship program, job placement, internship applications, and job fairs.

  • Handle orientation activities and schedules, exams, graduation procedures and requirements, and on departmental, campus, State and Federal regulations regarding graduate students.

  • Advise faculty on progress of graduate students’ course work, preliminary exam progress, proposal and defense timeframes and make recommendations to the Graduate Committee regarding receipt of proposed degrees.

  • Exercise signature authority for graduation requirements on Admission to Candidacy forms by certifying graduates' completion of all degree requirements.

  • Advise and counsel current students, faculty and staff on policies, procedures, rules, regulations, and graduation requirements. Is deeply knowledgeable about department, college, and Graduate School policies and procedures.

  • Maintain an awareness of possible gender and racial issues that affect students’ matriculation through the program.

  • Offer guidance to faculty advisors and the Director of Graduate Studies through the use of personal judgment and resourcefulness in tailoring existing guidelines to apply to students’ particular circumstances and emergencies.

  • Meet individually with graduate students to determine progress in the program and aids graduating students to prepare them for searching job opportunities.

  • Recommend corrective actions for graduate students who are not meeting program goals or requirements.

  • Participates in professional development activities.

Admissions, Administration and Recruitment

  • Evaluate graduate student applications for completeness and minimum entry requirements for evaluation and review, take instruction from faculty and Director of Graduate Studies on any final PhD admission decisions; coordinate/recommend final degree admissions to the Associate Chair.

  • Develop and administer the graduate admissions and review process; review the standards for admissions based on previous years’ data; discuss program admission and recruiting goals with the Director of Graduate Studies and the Graduate Committee to ensure that high-quality applicants are recruited for and admitted into the graduate program.

  • Work with the registrar office, student records leaders, and academic advisors across campus to recommend best practices for various ISSS and student record-related issues.

  • Recommend improvements to reports and processes designed to meet campus and departmental needs.

  • Work with the Office of Admissions, Office of International Admissions, Be Boulder Anywhere Program, and other engineering graduate program assistants in the college on broader programmatic issues.

  • Inform students and faculty about fellowship opportunities for women and underrepresented minorities, and update the Admissions Committee and faculty about diversity opportunities in the application pool.

Marketing and Communication

  • Coordinate with College marketing to create marketing materials that target top candidates from around the world as well as underrepresented minorities; research and target schools with engineering undergraduate programs to encourage higher education in the STEM disciplines, and coordinate efforts to distribute materials.

  • Plan and prepare a high-quality departmental visit by selecting top applicants from the applicant pool, creating and interesting and informative agenda consisting of ECEE faculty presenters, and presenters from others on campus such as Career Services and Housing, and coordinating visit arrangements for candidates.

  • Ensure information on the department’s graduate program website is accurate and up-to-date.

  • Work with Communications Specialist to maintain high-quality graduate webpages on the department’s website; create graduate program marketing materials for ECEE for distribution to prospective students, alumni, and interested persons in industry.

Strategic Planning/Implementation

  • Develop a strategy, in collaboration with Graduate Director, to grow graduate program and improve diversity.

  • Develop a network with minority serving institutions and undergrad institutions.

  • Seek funding opportunities for students and department.

  • Improve internal processes and procedures within graduate program.

  • Help initiate and support professional organizations for ECEE grad students, e.g. OSA student chapter.

  • Strengthen and improve student community, e.g. Women in ECEE.

What We Can Offer

The anticipated starting salary for this position is $48,000.00, commensurate with experience.


The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder.

Be Statements

Be Challenged. Be Impactful. Be Boulder.

What We Require

  • Bachelor’s degree from an accredited institution and one year of professional-level experience as an academic advisor at an educational institution including experience with admissions and recruiting cycles and processes.

  • Equivalent combination of education and experience may substitute.

What You Will Need

  • Ability to communicate effectively, both in writing and orally.

  • Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.

  • Outstanding customer service skills.

  • Demonstrated ability to work as a member of a team and within a collaborative work environment.

  • Exceptional organizational, planning, analytical, and technical skills.

  • Exceptional attention to detail.

  • Ability to work independently, prioritize multiple projects and requests, and work in a fast-pace environment.

  • Demonstrated passion for working with students from onboarding to graduation within a high-volume setting.

  • Demonstrated commitment and leadership ability to advance diversity and inclusion.

  • Willingness to work in an environment which may demand some flexibility or evening/weekend work.

  • Sensitivity to and appreciation of cultural, political, and geographical differences, with ability to work well with faculty, staff, and students from around the world.

What We Would Like You To Have

  • Master’s degree in higher education, counseling, or a related field.

  • Two years of professional-level experience as an academic advisor for graduate students in STEM disciplines at a college or university setting.

  • Two years of experience with student admissions and recruiting cycles and processes.

  • Extensive academic or professional experience, or significant training in facilitating progress in a graduate program.

  • Experience with marketing communications, online admissions and/or student information systems.

  • Experience working with the academic and administrative structure, procedures, rules, expectations, policies, regulations, and formal and informal norms affecting students in an electrical engineering program.

  • Experience in serving as a liaison to link individuals or groups to varied resources.

  • Familiarity with Graduate Student Admissions and Recruiting cycles and processes.

  • Experience working with faculty.

  • Familiarity with University of Colorado's student information systems.

  • Experience with software that handles on-line applications and CRM for graduate student recruiting and admissions (Slate).

  • Established skills and experience using technologies that support academic advising best practices.

  • Demonstrated experience with Microsoft Office (Word, Excel, Power Point).

Special Instructions

To apply, please submit the following materials:

  • A current resume.

  • A cover letter that specifically addresses how your background and experience align with the requirements, qualifications and responsibilities of the position.

You will not be asked to upload references at this time.

Please apply by July 23, 2019 for consideration.

Note: Application materials will not be accepted via email. For consideration, applications must be submitted through CU Boulder Jobs.

Posting Contact Name: Boulder Campus Human Resources

Posting Contact Email:

The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.