Job Information
University of Colorado Temporary Human Resources Coordinator in Boulder, Colorado
Temporary Human Resources Coordinator
Requisition Number: 57493
Location: Boulder Colorado
Employment Type: Temporary Staff
Schedule: Full Time
Posting Close Date: 07-Jul-2024
Date Posted:
Job Summary
The College of Engineering and Applied Science (CEAS) encourages applications for a Temporary Human Resources Coordinator! This position joins the Dean's Office HR Team which provides operational support and guidance to all CEAS departments and programs and is responsible for ensuring the overall operational effectiveness and efficiency of the college's HR processes.
The Temporary Human Resources Coordinator will serve as professional support and will have oversight over all temporary and student hires in the college. This role will also provide assistance with regard to onboarding/offboarding, recognition programs, events, and training verification, while maintaining compliance with college, university, and state policies and procedures. The Coordinator will also be responsible for working closely with the CEAS Human Resources team on leading special projects.
The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.
Who We Are
Founded in 1893, CEAS at CU Boulder is the second largest of seven schools and colleges at one of the nation's top public research institutions. As Colorado's flagship university, CU Boulder has selective admissions standards and a comprehensive array of undergraduate and graduate programs.
The colleges mission is to generate new knowledge in engineering and related fields, and to equip students from a diverse set of backgrounds to become leaders and citizens responsible for the betterment of individuals and society. Our vision is to be a recognized world leader for excellence and innovation in engineering research and education, with an emphasis on inclusive excellence, active learning and global society.
What Your Key Responsibilities Will Be
Employee Hiring, Onboarding, Orientation
Support HR Generalists in completing all "day 1", onboarding, offboarding, and support for CEAS Dean's Office employees and Ensure hiring managers have completed "day 1" actions to prepare new hires.
Ensure hiring managers have onboarding and offboarding tools and answer any questions for staff, students, temps for Deans office
For Dean's Office Admin employees, contact individuals for their headshot & bio for monthly/bimonthly welcome announcement
Support questions regarding updating Dean's Office Org Charts in Visio where there are no identifiable leaders
Provide new staff member welcome/onboarding support; Send out welcome emails; create and deliver welcome bags; send out anniversary emails
Assist with updating and completing staff profile information
Add new staff members to our CEAS HR shared calendar along with subsequent anniversaries
Complete HR Operations onboarding administrative processes
At new hire and throughout the year, audit the collection and archiving of hybrid work agreement forms for all new staff members
Schedule 30-Day & 1-Year Check-ins: On a weekly basis, schedule upcoming 30-day new hire check-ins for the upcoming month; On the beginning of each month, schedule all 1-Year staff check-ins for the subsequent month
Student and Temp Hiring Lead
Act as HR support for Student Employees in Deans Office and conduct student onboarding for Deans office as needed to educate students on HR processes such as timekeeping and corresponding tools, etc.
Work closely with supervisors to educate them on student employee processes, provide guidance on supervising students, and address additional issues/questions as they arise
Schedule sessions for all supervisors to provide guidance on managing students
Work with CEAS Finance to process late pay requests for students
Regularly audit CEAS Dean's Office student rosters to maintain updated records and ensure enforcement of I-9 requirements
Act as HR support for Temp Employees in Deans Office and manage hiring, onboarding, offboarding, and support for CEAS Deans office temporary employees
Educate hiring managers on temp employment processes
Anniversary, Employee Recognition Award (ERA) and Staff Incentive Award (SIA) Support
Manage recognition processes for staff anniversaries and Commitment to Excellence Award achievements (5, 10, 15, etc. year anniversaries)
Send out daily anniversary emails to employees and their supervisors for both annual anniversaries and Commitment to Excellence Award (C2EA) landmarks
Manage and update tracker for current years C2EA recognition
Manage recognition processes for the Monthly Employee Recognition Award
Create, track, and manage monthly nomination requests for each months assigned units for the ERA
Request & pick-up ERA plaques from in-house producer (ITLP); draft & print ERA certificates and route for signatures; coordinate delivery of ERA certificates & plaques
Manage recognition processes for the Staff Incentive Award
On a monthly basis, work with Assistant Dean of Organizational Development, Culture, and Equity to review and approve incoming nominations for the SIA
Draft and print SIA certificates and route for signatures; coordinate delivery of all SIA certificates
Submit Additional Pay Form (APF) requests to CEAS Finance for processing and track status
Ensure quality management on name spelling and title for awards
Include announcements for each award category in each CEAS HR monthly newsletter
General Administration
HR Inquiries and People Maintenance
Maintain and check Jira and CEAS HR Shared inbox daily
Respond to and work through all general inquiries that come in to our shared inbox; Forward emails and assign Jira tickets to CEAS HR team members, as appropriate
Reviewing both our shared email inbox & Jira and ensure all necessary emails are assigned, forwarded, or have a Jira ticket; Address technical issues in Jira and troubleshoot accordingly
Organize tickets & emails for archiving
Conduct weekly Email Listserv Audit; Add all new faculty & staff members to the appropriate listservs for CEAS; and Remove any departed faculty & staff members from appropriate listservs
Support HR team with electronic document filing, reporting, and data analysis
Support Faculty Specialist in tracking, routing (for offers), and filing of sabbatical applications, faculty reappointments, faculty evaluations, offer letters, and leadership reappointments
Support the HR Generalist in employee file backlogs
Provide reports and light analysis for HR team requests
Provide one-on-one support as needed for those needing assistance with MyLeave tool
Troubleshoot issues, find solutions, etc.
Training Audits
Complete Training Compliance Audits on a quarterly basis, send communications with clear instructions to non-compliant employees and enlist HRLs for support for:
"Discrimination & Sexual Misconduct"; "Information Security Awareness"; "Fiscal Code of Ethics"
Event Support
Provide support for events such as new hire orientations activities for HR Generalists and Faculty Advancement Professionals including:
Coordinate catering for breakfast, breaks, and lunch
Assist with the procurement and preparation of materials and supplies such as preparing gift pages, giveaways, etc. and assist reservation of space, coordination of speakers, extending invitations, and event setup/cleanup
Process Documentation
Support the CEAS HR team and Assistant Dean for Organizational Development, Culture & Equity with organizing, finalizing, and documenting standard operating procedures for HR processes within the college
Marketing Inventory Management
Manage, update, and track current inventory of marketing supplies/swag
Other related duties, as appropriate
What You Should Know
This temporary position is expected to start in July 2024 and go through January 2025.
This position is eligible to work in a hybrid modality with a minimum of 2 days on campus per week.
This is a temporary, full-time position. The schedule will be Monday - Friday 7:30am - 4:30pm during summer hours, 8am - 5pm during academic year.
What We Can Offer
The hire rate is $28.00 - $32.50 per hour.
Benefits
Temporary positions at the University of Colorado are not benefits-eligible, however, all positions are eligible for paid sick leave (https://www.colorado.edu/hr/leave#sick-89) .
Be Statements
Be authentic. Be supportive. Be Boulder.
What We Require
A Bachelors degree or equivalent combination of education and experience may substitute.
2+ years of experience in human, employment-related or administrative procedures.
What You Will Need
Demonstrated ability to effectively communicate verbally and in writing, informally and formally.
Ability to handle multiple tasks at once, and balance interruptions.
Good attention to detail and accuracy.
Good organizational skills.
Critical thinking and problem-solving skills.
Proficient in Microsoft applications, including Word and Excel.
Sensitivity to and appreciation of cultural, political, and geographical differences, with ability to work well with faculty and staff from around the world.
Knowledge and experience in process and procedure documentation.
Experience in various cloud, web, and HRIS tracking and filing systems.
Special Instructions
To apply, please submit the following materials:
A current resume.
A cover letter that briefly describes how your background and experience align with this position.
We may request references at a later time.
Please apply by July 7, 2024 for consideration.
Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs (https://www.colorado.edu/jobs/) .
In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.
To apply, visit https://jobs.colorado.edu/jobs/JobDetail/Temporary-Human-Resources-Coordinator/57493 (https://apptrkr.com/5356252)
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The University of Colorado does not discriminate on the basis of race, color, national origin, sex, age, pregnancy, disability, creed, religion, sexual orientation, gender identity, gender expression, veteran status, political affiliation, or political philosophy. All qualified individuals are encouraged to apply.