University of Colorado Auxiliary Accounting Manager in Colorado Springs, Colorado

TheUniversity of Colorado Colorado Springs (UCCS)is one of four campuses in the University of Colorado system and is home to over 12,400 undergraduate and 1,800 graduate students. UCCS is among the fastest growing universities in the state and is consistently ranked as one of the top Western regional universities by U.S. New & World Report. Colorado Springs, (pop. 400K ) is situated at the base of Pikes Peak, offers many recreational and cultural activities and was recently ranked by U.S. News and World Report as one of the top Best Places to Live in the U.S. http://www.choosecoloradosprings.com/

The Auxiliary Accounting Manager is responsible for providing financial, accounting, and budget support for the Auxiliary Service departments under the direction of the Director for Auxiliary Finance at the University of Colorado Colorado Springs. The Auxiliary Service departments include but are not limited to: Dining & Hospitality Services, Retail Services, University Center and Event Services, Conference Services, Copy Center, Residential Life and Housing, Campus Recreation, Wellness Center, Counseling, Copy Center, Family Development Center, and the ENT Center for Performing Arts.

The Auxiliary Accounting Manager will oversee the day-to-day operations for the Auxiliary Finance department and assist in the strategic planning of the department. The Auxiliary Accounting Manager will supervise two Bookkeepers and Student Accounting Assistant(s). The Auxiliary Accounting Manager will also be backup to the budget analyst as needed.

The financial support provided should follow established internal controls, be in accordance with Generally Accepted Accounting Principles (GAAP) and standards issued by the Financial Accounting Standards Board (FASB) and the Governmental Accounting Standards Board (GASB), and comply with all Federal, State, Local and University fiscal rules and regulations.



*Job Duties: *



ACCOUNTING/OVERSIGHT

  • Approve invoices, journal entries, and requisitions. Review invoices and journal entries for completeness, adherence to accounting rules, and accuracy of amounts and allocations. Ensure audit trail requirements are being met and procedures for recording information are being followed.

  • Enter, approve, and oversee journal entries and budget journal entries and cash transfer requests.

  • Manage cash handling, accounts receivable, accounts payable, and revenue/expense recognition for Auxiliary Service departments.

  • Perform review of the accounts payable process to ensure timely payment of vendor invoices and expense vouchers. Assist in resolution assistance when needed.

  • Identify accruals, prepaid expenses, and deferred revenue as needed for month-end and year end reporting.

  • Reconcile accounts to general ledger and prepare adjusting entries as required. Manage account reconciliations for accuracy and compliance with GAAP and FASB guidelines.

  • Provide analysis of expenditure and revenue transactions for compliance with CU policies and procedures to ensure compliance.

  • Provide oversight on Auxiliary Service department balance sheets, income statements, position budgets, and encumbrances.

  • Manage month-end/year-end close and posting of financial information to ensure accuracy of accounting records.

  • Reconcile and remit sales taxes collected to the proper taxing authorities.

  • Provide oversight and approval of P-card and travel card reports for Auxiliary Service employees.

  • Partner with CU Systems Procurement Service Center and campus Resource Management department to ensure procedures and policies are followed within the Auxiliary Service departments.

  • Apply advanced accounting theory and knowledge of GAAP, fund accounting, legal requirements, and internal control procedures to develop or analyze accounting and fiscal policies

REPORTING/ANALYSIS/FORECASTING/BUDGETING

  • Develop and analyze fiscal exception reports for monitoring financial transactions for compliance with generally accepted accounting principles, regulations, procedures, and policies.

  • Provide information to departments served related to financial transactions and systems, accounting and financial data, and guidance on fundamental accounting practices and procedures.

SUPERVISION

  • Provide leadership, supervision and direction for assigned staff. Hire and train employees; plan, assign and review work; establish goals for each position, and assess performance through completion of written evaluations.

  • Manage team by assigning work, developing work procedures consistent with policy, conducting staff meetings, establishing work schedules, and monitoring work performed to meet agreed-upon goals.

OTHER

  • Lead the Auxiliary Finance department through procedure reviews to ensure all processes are examined for efficiency and effectiveness of fiscal operations. Make recommendations on the improvement of processes and implement accordingly.

  • Serve as backup to the Budget Analyst in supporting the budgetary need of the Auxiliary Service departments.

  • Maintain strong relationships with Auxiliary Service departments’ personnel, vendors, university departments and personnel.

  • Establish and monitor filing system in accordance with Records Retention policy.

Job Competencies:

  • Ability to use spreadsheet and database software for complex financial analysis, fiscal management, and financial reports.

  • Ability to improve processes by assessing procedures, seeking information and opinions, developing and implementing changes as appropriate.

  • Ability to meet deadlines and manage multiple, concurrent projects.

  • Ability to exercise professionalism, mature judgment, confidentiality, diplomacy and flexibility to promote and maintain positive working relationships and job effectiveness.

  • Demonstrate the ability to build relationships and have strong interpersonal skills with peers throughout the organization while showing excellent customer service. Demonstrate excellent written and verbal communication skills.

  • Possess strong critical thinking skills and strong attention to detail.

  • Ability to work independently, make independent judgments, and maintain absolute confidentiality.

  • Demonstrate ethical leadership style with a strong commitment to inclusiveness, collaboration and teamwork across all levels in the departments and campus administration.

  • Possess strong leadership, supervisory, and consensus-building skills.

  • Ability and experience to identify training and development needs, evaluate workloads and resources, and planning and organizing day-to-day activities

  • Thorough knowledge of finance policies, practices, and systems. Proven knowledge of finance, general accounting practices, business management, fund accounting, and audit trails.

  • Demonstrated ability to independently perform the wide range of administrative and accounting responsibilities associated with this position.

  • Demonstrated experience working with diverse populations in a multi-cultural environment that is committed to diversity and equality in education.

For the purposes of FLSA this position has been determined to be exempt from (not eligible for) overtime under FLSA.

Salary:$60,000

The University of Colorado, Colorado Springs offers a full benefits package. Information on University benefits programs, including eligibility, is located athttp://www.cu.edu/employee-services.

The University of Colorado is committed to providing a safe and productive learning, living and working community. To assist in achieving this goal, we conduct background investigations for all prospective applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial and/or motor vehicle history check.

Minimum Requirements:

  • Bachelor’s degree in Accounting, Finance, Business, or related field.

  • Four years of accounting, budget management and administrative experience.

  • Four years of supervisory experience.

  • Four years of experience using Excel, reporting tools and/or equivalent applications to develop complex spreadsheets and ad hoc reports including the use of pivot tables and other functions.

*Preferred Requirements: *

  • Five years of accounting/finance leadership experience within higher education auxiliary services.

  • Possession of MBA and/or CPA/CMA certification.

  • Five years of advance Excel experiencein creating pivot tables and creating ad hoc reports using formulas

Job: *Finance and Accounting

Organization: *C0001 -- Colorado Springs Campus

Title: Auxiliary Accounting Manager

Location: Colorado Springs

Requisition ID: 15088