The Human Resources Professional is responsible for independently administering human resources (HR) functions in the School of Public Affairs. In conjunction with the Dean and the Finance and Operations Manager, the position oversees all aspects of faculty, staff and student employee personnel administration including recruitment, hiring, relocation, onboarding, payroll and leave management, review and reclassification/promotion, and termination/separation.
The School of Public Affairs (SPA) at https://spa.uccs.edu/ is a dynamic learning community serving those who seek to make a difference in the public sector. We strive to improve the quality of life for people and their communities, here and abroad, through collaborative governance, public service innovation, community engagement, and research. Degrees offered by the School of Public Affairs include the Bachelor of Arts (BA) in Criminal Justice, the Master of Criminal Justice (MCJ), the Master of Public Administration (MPA), the Bachelor of Social Work (BSW), and the Master of Social Work (MSW).
The University of Colorado Colorado Springs (UCCS) at https://www.uccs.edu/experience/about-uccs is one of four campuses in the University of Colorado system and is home to over 12,400 undergraduate and 1,800 graduate students. UCCS is among the fastest growing universities in the state and is consistently ranked as one of the top Western regional universities by U.S. News & World Report.
Colorado Springs, at http://www.choosecoloradosprings.com/ (pop. 400K ) is situated at the base of Pikes Peak, offers many recreational and cultural activities and was recently ranked by U.S. News and World Report at https://realestate.usnews.com/places/rankings/best-places-to-live as one of the top Best Places to Live in the U.S.
In conjunction with the Dean and the Finance and Operations Manager, oversees all aspects of faculty, staff and student employee personnel administration including recruitment, hiring, relocation, onboarding, payroll and leave management, review and reclassification/promotion, and termination/separation.
Position, Job Posting, and Search Process Management
Coordinates with campus Human Resources in the creation/updating of positions in HCM (People Soft) and job postings in CU Careers (Taleo) for faculty and staff positions.
Manages the search process for all open positions, guiding and assisting the program directors, supervisors and search committees to ensure CU, UCCS, and SPA HR policies and procedures are followed and that a fair, productive search is completed. This includes attending the first meeting of each search committee to instruct committee members on internal processes, working with the committee chair to ensure applicants are notified in a timely manner of the status of their application, requesting reference checks and background checks for the applicants, dispositioning candidates in CU Careers, and assisting with planning and arrangements for bringing candidates to campus for interviews.
Coordinates review of faculty and staff job descriptions, assuring they are accurate and up to date, working with employee and supervisor on any needed revisions.
Onboarding & Separation Facilitation
Initiates, coordinates and monitors onboarding processes for new employees, including: mandatory pre-offer checks and hire paperwork, SPA Onboarding Manual updates, onboarding checklist creation to coordinate efforts of multiple staff and ensure resources ready for new hire, and verification of mandatory trainings completion.
Initiates and monitors separation/termination processes for leaving employees.
Employment Contracts Administration
Independently generates and processes employment-related documentation and contracts, while applying employee classification-specific compensation practices. Contract types include, but are not limited to: letters of offer, contract revisions, additional pay, research pay, instructor line intent to continue or non-continuation of appointment contracts, terminations, and resignations.
Processes Person of Interest forms for non-employees needing minimal UCCS access.
Payroll & Leave Management
Processes biweekly and monthly payroll for faculty, staff, temporary and student employees within UCCS and CU timelines. Monitors, reviews, and analyzes payroll data from multiple input sources to ensure employees are paid correctly and on time. Works with the employee, UCCS HR, and CU Payroll to troubleshoot and correct payroll problems.
Monitors the MyLeave system for accurate pay and leave balances and makes corrections as needed. Notifies faculty and staff of yearly leave sweep balances and monitors employees’ yearly leave certification. Works with the employee and supervisor to troubleshoot and correct problems in the MyLeave system.
Coordinates with Grants Administrator to process summer research appointments and pay.
Coordinates with UCCS HR on Americans with Disabilities Act (ADA) accommodation, Parental Leave, and Family Medical Leave procedures.
Completes payroll expense transfers (PETs), as needed, assuring accuracy of entries and responding to questions from the Budget and Planning Office.
Performance Review Process Management
Manages the faculty, university staff, classified staff, and student employee annual review processes for the School. This includes notifying/educating/coordinating faculty and staff and School leadership on review processes and procedures and assuring all deadlines are met. Manages the classified staff performance management plan process, assuring that plans are processed and submitted within University timeline and that supervisors conduct midyear reviews of classified staff. Produces and distributes merit increase letters at the end of the fiscal year to eligible faculty and staff.
Manages the reappointment, promotion, and tenure (RPT) process for tenure-line faculty. Tracks and notifies faculty of timeline for various RPT actions and advises them on review process. Stays current on campus RPT processes and procedures and interprets and applies CU, UCCS, and SPA RPT policies. Initiates external reviewer and first level review committee processes.
Coordinates the faculty sabbatical processes, tracking and notifying faculty of eligibility and ensuring sabbatical applications and post-sabbatical reports are submitted according to the UCCS timeline. Ensures that campus HR is notified of terminations occurring within one year of a faculty member being on sabbatical to ensure pay corrections are made.
Student Employment Management
Coordinates the School’s student employee lifecycle processes, including: entering student employee job postings in SEAN, initiating and tracking mandatory pre-offer checks and hire paperwork, maintaining student employee files in accordance with campus standards, participating in onboarding to ensure the students and supervisors comply with all Student Employment rules, processing biweekly payroll and verifying student employee work hours are entered correctly and in compliance with Student Employment rules, entering data changes in HCM, and initiating annual review and termination paperwork and processes.
Develops and applies compensation plan for student employees.
Prepares documentation for Student Employment’s annual audit.
Policy/Process Development and Compliance
Maintains a thorough knowledge and understanding of CU and UCCS HR policies and procedures. Makes accurate interpretations citing appropriate policies applicable to HR situations in the School.
Identifies breakdowns in HR processes, troubleshoots and implements process modifications.
Stays informed of developments and changes to CU, UCCS, and general HR policies and procedures and develops new School policies and procedures as necessary. Disseminates and educates School faculty, staff, and students on new HR policies and business processes.
Maintains all HR files in accordance with University and School policies. Initiates and monitors collection, disbursement, receipt, archiving, and submission of required HR documents for personnel actions.
Develops and maintains central electronic repository for SPA personnel files.
Coordinates with Finance and Operations Manager on personnel matters with budget implications. This includes completion of the Salary Increase Report (SIR), assuring accuracy of position information and numerical entries. Checks all final salary entries after campus HR has entered new salaries into HCM.
Responds to HR-related inquiries from faculty, staff, and student employees in a professional, courteous, and timely manner using discretion and maintaining confidentiality.
Additional Pay/Remuneration Processing
Coordinates additional pay, course offload, and course buyout processes with relevant personnel.
Notifies faculty and staff of forms and deadlines related to additional remuneration, faculty election to defer pay (9-pay-12), approval of outside employment, and differentiated workloads.
Evaluates and processes requests for additional pay to ensure they are correct, complete, and justified.
Training & Committee Membership
Participates in UCCS HR Liaison, UCCS HR Compliance, UCCS RPT Administrator, Student Employment, and CU HCM Community meetings, Employee Services HCM bi-weekly campus calls, and completes CU Employee Services and UCCS HR trainings to stay current on business processes.
Determines information to disseminate to appropriate faculty and staff. Serves as an HCM, CU Careers, and HR process subject matter expert, providing end user input and suggestions for improvement.
Knowledge of advanced human resources management methods, skills, and practices.
Ability to develop and implement effective business processes and solutions.
Ability to develop and maintain effective organizational systems within the position to meet deadlines, manage multiple concurrent processes, and provide the highest level of customer service.
Knowledge of HCM, MyLeave, CU Careers, Student Employment Assistant Network (SEAN), and Digital Measures Activity Insight.
Advanced knowledge/ability with Microsoft Office, including ability to create advanced Excel spreadsheets.
Ability to work independently with attention to details.
Advanced interpersonal, organizational, communication and problem-solving skills.
Ability to maintain strict confidentiality and exercise discretion.
Exemplifies CU, UCCS, and SPA values by demonstrating the highest level of integrity, ethics, and professionalism.
Ability to work collaboratively and collegially as part of a team.
This position has been determined to be exempt from the overtime provisions of the Fair Labor Standards Act (FLSA).
Salary Range: Generally starting between $50,642/yr. to $63,303/yr.
UCCS offers a comprehensive benefits package. Information on university benefits programs is located at: http://www.cu.edu/employee-services .
Complete applications submitted by 11:59pm on Wednesday, August 12, 2020 will receive full consideration. Anticipated initial application review to be August 12th through 20th. First round of interviews expected week of August 24th, with final interviews expected first week of September. Preferred start date is late September.
The University of Colorado Colorado Springs is committed to providing a safe and productive learning, living and working community. To assist in achieving this goal, we conduct background investigations for all prospective applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial and/or motor vehicle history check.
UCCS is an equal opportunity and affirmative action employer. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, the University of Colorado will consider all qualified applicants without regard to race, color, creed, religion, sex, national origin, age, disability, age, veteran status, sexual orientation, gender identity or expression, genetic information, political affiliation or political philosophy in its programs or activities, including employment, admissions, and educational programs, or any other characteristic protected by law.
The Immigration Reform and Control Act requires that verification of employment eligibility be documented for all new employees by the end of the third day of work.
Minimum Qualifications :
One (1) year or more of professional experience in higher education
Two (2) years or more of professional human resources experience
Experience with current HR technology (e.g. PeopleSoft, Taleo)
Demonstrated experience working with complex contracts, procedures, rules, regulations, policies, and/or accreditation standards
Job: Business Services
Primary Location: Colorado Springs
Job Category Business Services
Department C0001 -- Colorado Springs Campus
Posting Date Jul 29, 2020
Unposting Date Ongoing
Posting Contact Name Elyse Dunckley and Mary McGill, co-chairs
Posting Contact Email firstname.lastname@example.org, email@example.com
Posting Number 00761622
Req ID: 18784
The University of Colorado does not discriminate on the basis of race, color, national origin, sex, age, pregnancy, disability, creed, religion, sexual orientation, gender identity, gender expression, veteran status, political affiliation, or political philosophy. All qualified individuals are encouraged to apply.