Job Information
University of Colorado Sponsor Billing & Accounting Manager in Colorado Springs, Colorado
Sponsor Billing & Accounting Manager - 32461 University Staff
Description
Envision yourself in a collaborative, inclusive, and innovative work environment that has a deep commitment to position our graduates for success in their professional and personal lives. Visualize applying your energy and skills for an organization that respects and cares about its employees enough to offer some of the best benefits of the industry while encouraging every team member to grow, collaborate, and provide input on how to consistently make the workplace a place people love to work. Imagine working at a college that welcomes everyone — students, faculty, staff, and community members — regardless of their backgrounds, beliefs, or traditions. If what was just described is what you look for in a workplace, welcome to the University of Colorado Colorado Springs (UCCS) (https://apptrkr.com/get_redirect.php?id=5119969&targetURL=https://www.uccs.edu/) !
The Student Financial Services office is responsible for calculating student tuition and fee amounts, billing students for charges, collecting payment (both in person and online via 3rd party payment processor), processing financial aid disbursements, student refunds, past due student account collection, and applying 3rd party sponsor billing payments to student accounts. The Sponsor Billing and Accounting Manager position will work with 3rd party sponsor billing functions (tuition assistance) and various SFS accounting functions.
Who We Are:
The University of Colorado Colorado Springs (UCCS) is one of four campuses in the University of Colorado (https://apptrkr.com/get_redirect.php?id=5119969&targetURL=https://www.cu.edu/) system and is home to over 9,000 undergraduate and 1,800 graduate students. We have a strong focus in fueling student success by creating, using, and maintaining a multitude of different offices and programs. Overall, UCCS is constantly focused of preparing our students to have success in the future, and we understand that every single employee on our campus has a significant effect on that focus. Find more information about working at UCCS here: https://hr.uccs.edu/work-at-uccs (https://apptrkr.com/get_redirect.php?id=5119969&targetURL=https://hr.uccs.edu/work-at-uccs) .
The city, which was recently ranked as the number nine Best Places to Live by U.S. News & World Report (https://apptrkr.com/get_redirect.php?id=5119969&targetURL=https://realestate.usnews.com/places/rankings/best-places-to-live) in 2023, known as Olympic City USA, rests at the base of Pikes Peak, the inspiration for the song "America the Beautiful" and a must-see for residents and visitors alike. With a mild climate and 247 days of sunshine each year, the Springs boasts some of the state's best recreation opportunities. Find out more about living in Colorado Springs through the Visit Colorado Springs page: https://www.visitcos.com/ (https://apptrkr.com/get_redirect.php?id=5119969&targetURL=https://www.visitcos.com/) .
Job Duties:
Develop and maintain sound internal fiscal controls for sponsor billing and accounting functions withinstudent financial services.
Manage day-to-day operations of all 3rd party sponsor billing (tuition assistance) functions within SFSdepartment.
Develop and implement efficient business processes for all 3rd party sponsor billing functions, that areconsistent with SFS strategies. To include, but not limited to CU-SIS and OnBase development andimplementation.
Serve as a V.A. Certifying Official, authorized to sign and submit Department of Veterans Affairsdocuments verifying a student veteran's enrollment, change in status, receipt of advance payment, andany other circumstances that affect the amount or duration of education assistance benefits.
Build, maintain, and enhance close working relations with various on and off campus partners toinclude but not limited to Office of Veteran and Military Student Affairs, International Affairs, Bookstore,Financial Aid, Pre-Collegiate, Online and Academic Outreach, state and national VA and militaryrepresentatives, Saudi Arabian Cultural Mission, Pikes Peak Workforce Center, etc.
Ensure compliance with DOD MOU, Principles of Excellence and Veterans Administration (VA)regulations. To include maintenance of regular updates and any compliance survey/audit needs.
Maintain expert knowledge of federal and state legislation, rules, regulations, policies, procedures, andbenefits to ensure compliance with regulations governing veteran, military, vocational rehabilitation, andother student benefits.
Update and maintain 3rd party sponsor billing specific systems and accounts. Such as AI (Air Force)Portal campus administrator, ArmyIgnitEd GoArmy Ed campus POC, DUNS number and CAGE coderenewals in Sam.gov, and any other such requirements.
Review and approve adjusting and correcting entries as needed in the CU-SIS system and finance GLto accurately account for 3rd party sponsor billing receivables and payments.
Review and approve monthly reconciliations for 3rd party corporate accounts in CU-SIS and other SFSreconciliations assigned to tuition assistance specialist position.
Use analytical skills to perform and/or approve account reconciliations and variance resolution for anyof the 60+ various SFS GL accounts.
Coordinate, oversee, and perform in the absence of tuition assistance specialist all SFS 3rd Partycommunications duties. To include but not limited to emails, phone scripts, website content, Nelnetmessage board, and other communications as approved by SFS leadership.
Coordinate and oversee all Pikes Peak Workforce (PPWFC) yearly program renewal and new programsubmissions. Work with PPFC and tuition assistance specialist to maintain or enhance UCCS exposurefor PPWFC funding via approved programs.
Assist SFS IT staff with required CU-SIS regression testing, related to 3rd party sponsor billingfunctions, when system update bundles from Oracle are applied.
Maintain and oversee all Chapter 31 VR&E processing including but not limited to paymentreconciliation, maintenance of student accounts within CU-SIS to reflect estimated payments, andresearch any payment issues that do not meet the estimated credit placed on student accounts.
Calculate tuition/fees for students, submit invoices for eligible students VA Education benefits, andtracking purchase orders (PO) using the Tungsten portal.
Work with Budget and IT to set up new 3rd party programs. Maintain, calculate tuition/fees for the new3rd party programs.
Audit bookstore receipts for accuracy and supporting documentation prior to billing. Work withbookstore staff to resolve any discrepancies identified.
Supervisory duties, including but not limited to, annual evaluations, scheduling, coaching, and leavemanagement.
Maintain appropriate records and documents for compliance audits. Generate documentation related toexternal audit requests.
Assist Director of Student Financial Services with other tasks and projects as assigned and providereports as requested.
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Work Location: Hybrid (50% remote, 50% on-site)
This position has been determined to be exempt from the overtime provisions of the Fair Labor Standards Act (FLSA).
What We Offer:
Salary Range: $54,667 - $72,889 per year
The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.
The University of Colorado Colorado Springs offers excellent benefits (https://apptrkr.com/get_redirect.php?id=5119969&targetURL=https://www.cu.edu/employee-services/benefits-wellness/new-employee) , some of which include:
Medical insurance, with the lowest cost option being $0 to the employee
Dental, Vision, Life and Disability insurance
Generous paid vacation and sick time accruals (14.67 hours of vacation and 10 hours of sick accrued per month, prorated if part-time)
Mandatory retirement plans. Employees contribute 5% of their annual compensation. CU doubles that and contributes 10%
Tuition Assistant Benefit available to you or a dependent
Paid Parental Leave after 12 months of employment
Off Campus Housing Resources (https://apptrkr.com/get_redirect.php?id=5119969&targetURL=https://offcampushousing.uccs.edu/)
Tentative Search Timeline:
This posting will remain open until filled.
The potential employee start date is 5/1/24.
The University of Colorado Colorado Springs is committed to providing a safe and productive learning, living and working community. To assist in achieving this goal, we conduct background investigations for all prospective applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial and/or motor vehicle history check.
UCCS is an equal opportunity and affirmative action employer. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, the University of Colorado does not discriminate on the basis of race, color, creed, religion, national origin, gender, disability, age, veteran status, sexual orientation, gender identity or expression, genetic information, political affiliation or political philosophy in its programs or activities, including employment, admissions, and educational programs. Alternative formats of this ad can be provided upon request for individuals with disabilities by contacting the Office of Human Resources at (719) 255-3372.
The Immigration Reform and Control Act requires that verification of employment eligibility be documented for all new employees by the end of the third day of work.
Qualifications
Please note that while the position details both required qualifications as well as preferred qualifications below, we want applicants to be aware that they do not need to have all of the preferred qualifications to be considered for this position. If you meet the minimum qualifications, have passion for the work, along with experience in a related field, you are encouraged to apply. We encourage on-the-job training for any additional skills or knowledge that become relevant to the position.
Minimum Qualifications:
Education: Bachelor's degree
Experience:
Experience in financial operations including but not limited to accounting,bookkeeping, budget management, student financial services/bursar, student accounts,financial aid or related experience
1 year previous supervisory experience
Preferred Qualifications:
2 years or more previous supervisory experience
Experience with VA and/or military education benefits
Designation as a Veterans Administration School Certifying Official
Accounting and/or finance related experience, to include account reconciliation experience
CU Student Information System (CU-SIS) experience, Oracle Campus Solutions experience
Hyland OnBase experience
3 years experience with VA and/or military education benefits .
To perform this job successfully, an individual must be able to perform each of the established essential functions and meet the physical and environment demands described satisfactorily. The requirements listed are representative of the knowledge, skill, ability, physical and environmental conditions required of the employee on the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions, physical and environmental demands.
Applicants with disabilities: If you have a mental or physical impairment, which limits one of your major life activities (e.g. walking, hearing, seeing, speaking, breathing, or learning) and require special accommodations for testing or interviewing, it is your responsibility to notify the office scheduling the interview or test at least 3 working days before the interview or test date. If you need special accommodations at the work site, you must notify the appointing authority or Human Resources.
Special Instructions to Applicants: This position will be posted until filled. Applications submitted through email or surface mail will not be considered. Please apply at cu.edu/cu-careers (job #: 32461). Official transcripts will be required upon hire. Upon request, please be prepared to provide five professional references (at least two previous/current supervisors), including their email contact information. If you have technical difficulties with your application, please contact the CU Careers help desk at 303-860-4200 #5 or cucareershelp@cu.edu (https://apptrkr.com/get_redirect.php?id=5119969&targetURL=cucareershelp@cu.edu) . Job related inquiries should be directed to the posting contact. The University of Colorado Colorado Springs will not sponsor work visas or permanent resident applications for this position. Application Materials Required: Cover Letter, Resume/CV Application Materials Instructions: Please identify the job specific minimum qualifications you possess in your cover letter and be sure your resume includes any and all relevant experience to be accurately assessed against the qualifications listed in the posting. To apply, please submit the following application materials to this posting. 1. A current resume. Must include date ranges to include month and year (mm/yyyy) and whether the position was full time or part time. 2. A cover letter that specifically addresses the job requirements and outlines qualifications. When submitting the materials, check the Job Specific Attachments box next to each document in order for the search committee members to see your materials.
Job Category : Finance and Accounting
Primary Location : Colorado Springs Department: C0001 -- Colorado Springs Campus - 40102 - VCAF-RM-SFS
Schedule : Full-time
Posting Date : Mar 18, 2024
Unposting Date : Ongoing Posting Contact Name: Allison Noel Posting Contact Email: anoel@uccs.edu (https://apptrkr.com/get_redirect.php?id=5119969&targetURL=anoel@uccs.edu) Position Number: 00781608
Copyright 2022 Jobelephant.com Inc. All rights reserved.
Posted by the FREE value-added recruitment advertising agency (https://www.jobelephant.com/)
jeid-76c854c4851e224992acd87551156c64
The University of Colorado does not discriminate on the basis of race, color, national origin, sex, age, pregnancy, disability, creed, religion, sexual orientation, gender identity, gender expression, veteran status, political affiliation, or political philosophy. All qualified individuals are encouraged to apply.