Job Information
University of Colorado HR & Payroll Manager in Denver, Colorado
HR & Payroll Manager
University of Colorado Denver
HR & Payroll Manager - 33886 University Staff Description
Position Details
University of Colorado | Denver
Official Title: Human Resources Manager
Working Title: HR & Payroll Manager
FTE: Full-time (100%) FTE
Salary Range: $77,410 - $82,000
Position #00739427- Requisition #33886
Join the University of Colorado Denver
About the University of Colorado - Denver (https://apptrkr.com/get_redirect.php?id=5321012&targetURL=https://www.ucdenver.edu/about-cu-denver)
The University of Colorado Denver is the state's premier public urban research university and equity-serving institution. Globally connected and locally invested, CU Denver partners with future-focused learners and communities to design accessible, relevant, transformative educational experiences for every stage of life and career. Across seven schools and colleges in the heart of downtown Denver, our leading faculty inspires and works alongside students to solve complex challenges through break through innovations and impactful research, and creative work. As part of the state's largest university system, CU Denver is a major contributor to the Colorado economy, with 2,000 employees and an annual economic impact of $800 million. For more information, visit ucdenver.edu .
Job Description
- Applications are accepted electronically ONLY at www.cu.edu/cu-careers (https://apptrkr.com/get_redirect.php?id=5321012&targetURL=http://www.cu.edu/cu-careers) *
The Human Resources and Payroll Manager oversees the daily operations of the Human Resources functions of the Business School. Primary duties include managing the recruiting and hiring process for students, faculty, and staff, partnering with Business School Unit(s) hiring managers to create accurate job descriptions and position announcements, serving on assigned search committees, advising on recruitment strategies and initial compensation analysis.
This position oversees payroll for both biweekly and monthly employees, including contract payments, additional pay, compensation changes, and leave usage. The HR & Payroll Manager ensures that all necessary paperwork for search approvals, letters of offer, and employment packets for hired employees, including I-9 documentation and background checks, are completed and submitted in a timely manner. This position will also ensure all payroll deadlines are met, and all human resources operations remain under compliance at all levels of regulation. This position partners with the International Student and Scholar Services office for the application and renewal of faculty visas and permanent residency process. The HR & Payroll Manger will serve as the backup for the Director of HR, when necessary.
HR & Payroll Manager
What you will do:
Serves as Business School HR representative in assigned searches and during hiring processes for Business School faculty, University and Classified staff. This includes job analysis, posting process, candidate review, creating official offer letters and obtaining required approvals as well as ensure that audit trails and search summaries are complete and in compliance with central HR policies and best practices.
Manage the new employee onboarding process for students, temporary staff, lecturers and full-time employees, including coordination with supervisors and ensuring completion of all necessary paperwork (I-9's, background checks, personnel data, faculty oaths, etc.) through individual new hire meetings.
Schedules employees for New Employee Orientation, tracks the development of their professional plan/PMP (if university or classified staff) and ensures new hires complete online trainings required by the university.
Coordinates with internal personnel to prepare for new employee onboarding (IT, Marketing, Building Operations, etc.).
Coordinates with Identity Management system personnel for e-mail and user setup, IT services for personal data storage, Campus Security Authorizer / Coordinator for ISSS access.
Develop and periodically update the business school's human resources and payroll procedures to ensure compliance with university and federal policies. Use expertise to interpret and provide relevant guidance for policies (e.g., state classified rules, regent policy associated with faculty appointments).
Oversee the annual evaluation process for university and classified staff .
Manage biweekly and monthly payroll processes for all students, temporary staff, lecturers and full-time employees of the Business School.
Verify leave balance for all exempt employees monthly; coordinate with Employee Services to make adjustments in MyLeave and to ensure accuracy.
Coordinate and Serves as the point of contact for 7 auxiliary/D2 programs and ensure contract compliance and provide HR/Payroll guidance and support.
This position wills liaison with the CU System Payroll and Benefits Services teams.
Maintain employee records in HCM Peoplesoft and personnel records, and ensure that data is correct for new hires, payroll changes, promotions and additional jobs.
Track student hourly actual work hours and compares against Dean's office approvals.
Maintain lecturer records to ensure that faculty head count is correct for budgetary purposes.
Maintain updated tracking spreadsheets to assist with budget forecasting.
Coordinate with the Office of International Affairs to obtain proper temporary alien employment certification and appropriate work visas in the hiring of all foreign faculty members. This includes J1 Visas for Visiting Scholars, and H-1B visas for visiting and permanent faculty members and coordination for H-1B renewals and permanent residency applications.
Create Standard Operating Procedures (SOPs) for HR and payroll processes.
Update and maintain electronic versions of Business School organizational charts
Partner with the CU Leave team for staff FMLA and FAMLI leave.
Serve as Business School HR representative in campus committees as assigned.
Cross-train and serve as backup for full-time faculty onboarding and payroll.
Other duties as assigned.
Compensation and Benefits
The salary range (or hiring range) for this position has been established at $77,410 - $82,000.
The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.
The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.
This position is not eligible for overtime compensation.
Your total compensation goes beyond the number on your paycheck. The University of Colorado Denver provides generous leave, health plans and retirement contributions that add to your bottom line.
Benefits: https://www.cu.edu/employee-services/benefits (https://apptrkr.com/get_redirect.php?id=5321012&targetURL=https://www.cu.edu/employee-services/benefits)
Total Compensation Calculator: http://www.cu.edu/node/153125 (https://apptrkr.com/get_redirect.php?id=5321012&targetURL=http://www.cu.edu/node/153125)
Application Deadline
Applications will be accepted until the position is filled. Preference will be given to complete applications received by Jul 9, 2024 at 11:59:00 PM. Those who do not apply by this date may or may not be considered.
Required Application Materials:
To apply, please visit: http://www.cu.edu/cu-careers (https://apptrkr.com/get_redirect.php?id=5321012&targetURL=http://www.cu.edu/cu-careers) and attach:
A cover letter which specifically addresses the job requirements and outlines qualifications
A current CV/resume
List of three references (we will notify you prior to contacting both on and off-list references)
Questions should be directed to Connie Amen, Connie.Amen@ucdenver.edu (https://apptrkr.com/get_redirect.php?id=5321012&targetURL=Connie.Amen@ucdenver.edu) .
The University of Colorado Denver strives to maintain a safe and productive educational, clinical, research and employment environment. All prospective employees and current employees must, therefore, consent to and pass background checks prior to any final appointment/employment.
Diversity and Equity
The University will provide reasonable accommodation to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at workplaceengagement@ucdenver.edu (https://apptrkr.com/get_redirect.php?id=5321012&targetURL=workplaceengagement@ucdenver.edu) .
The University of Colorado Denver is committed to recruiting, retaining, and promoting diverse faculty and staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from Black, Indigenous, and people of color, women, persons with disabilities, persons within the LGBTQ+ community, and veterans. The University of Colorado is committed to diversity and equity in education and employment.
Qualifications
Qualifications you already possess (Minimum Qualifications)
A bachelor's degree in public administration, public policy, business, higher education administration, social sciences, behavioral sciences, human resources, human relations, or a directly related field from an accredited institution.
Three (3) years of professional experience managing employee benefits, employee hiring and onboarding, performance management, recruiting, employee relations and/or HR records, or other related experience.
Substitution: A bachelor's degree is preferred, or equivalent combination of education, certification, and experience.
Preferred Qualification to possess (Preferred Qualifications)
Four (4) years of professional experience managing employee benefits, employee hiring and onboarding, performance management, recruiting, employee relations, and/or HR records, or other related experience.
Experience with human capital management systems (PeopleSoft, SalesForce, OnBase, or similar systems)
Experience with Visa (J-1, H1B or permanent residency) processes
Experience working in a higher education setting
Knowledge, Skills, and Abilities
Knowledge of human resources and payroll administration
Ability to handle highly sensitive information and maintain strict confidentiality
Exceptional interpersonal skills (ability to establish positive working relationships, manage HR and payroll concerns in an efficient and professional manner, and provide exceptional customer service to staff, faculty and visitors)
Demonstrated commitment and leadership ability to advance diversity and inclusion.
Excellent communication skills (oral, written and interpersonal)
Strong organizational skills and attention to detail
Proven ability to coordinate multiple activities, establish priorities, attend to detail, handle interruptions, manage time, and follow-up
Resourcefulness and ability to problem-solve and take initiative
Ability to anticipate needs and priorities
Computer proficiency in MS Office applications (Outlook, Excel, Word, and Vizio) and a willingness to learn new systems as needed
Ability to take direction and also use sound judgement
Ability to evaluate policies and exercise good judgment in the interpretation and application of policies, procedures and rules
Conditions of Employment
This position follows a hybrid work structure where employees can work remotely or from the office, as needed, based on demands of specific tasks or personal work preferences. Working from the office is encouraged when working on tasks that require a high degree of collaboration.
As of 7/1/2023, The University of Colorado recommends employees be fully vaccinated from the COVID-19, but is not required. COVID recommendations and information can be found at: https://www.ucdenver.edu/coronavirus. (https://apptrkr.com/get_redirect.php?id=5321012&targetURL=https://www.ucdenver.edu/coronavirus)
Special Instructions to Applicants: Required Application Materials: To apply, please visit: http://www.cu.edu/cu-careers (https://apptrkr.com/get_redirect.php?id=5321012&targetURL=http://www.cu.edu/cu-careers) and attach: A cover letter which specifically addresses the job requirements and outlines qualifications A current CV/resume List of three references (we will notify you prior to contacting both on and off-list references) The University of Colorado Denver strives to maintain a safe and productive educational, clinical, research and employment environment. All prospective employees and current employees must, therefore, consent to and pass background checks prior to any final appointment/employment. Questions should be directed to Connie Amen, Connie.Amen@ucdenver.edu (https://apptrkr.com/get_redirect.php?id=5321012&targetURL=Connie.Amen@ucdenver.edu) . Application Materials Required: Cover Letter, Resume/CV, List of References Application Materials Instructions: Application Deadline Applications will be accepted until the position is filled. Preference will be given to complete applications received by Jul 9, 2024, 11:59:00 PM. Those who do not apply by this date may or may not be considered. Job Category
: Human Resources Primary Location
: Denver Department: U0001 -- Anschutz Med Campus or Denver - 30055 - Business School Schedule
: Full-time Posting Date
: Jun 11, 2024 Unposting Date
: Jul 10, 2024, 12:59:00 AM Posting Contact Name: Connie Amen Posting Contact Email: Connie.Amen@ucdenver.edu (https://apptrkr.com/get_redirect.php?id=5321012&targetURL=Connie.Amen@ucdenver.edu) Position Number: 00739427
To apply, please visit: https://cu.taleo.net/careersection/2/jobdetail.ftl?job=33886&lang=en (https://apptrkr.com/5321012)
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The University of Colorado does not discriminate on the basis of race, color, national origin, sex, age, pregnancy, disability, creed, religion, sexual orientation, gender identity, gender expression, veteran status, political affiliation, or political philosophy. All qualified individuals are encouraged to apply.