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University of Colorado Office Assistant-Temp in Denver, Colorado

Description

University of Colorado – College of Arts & Media

Temporary Office Assistant

The University of Colorado Denver l Anschutz Medical Campus seeks individuals with demonstrated commitment to creating an inclusive learning and working environment. We value the ability to engage effectively with students, faculty and staff of diverse backgrounds.

* Applications are accepted electronically ONLY at www.cu.edu/cu-careers

  • The University of Colorado Denver seeks individuals with demonstrated commitment to creating an inclusive learning and working environment. We value the ability to engage effectively with students, faculty and staff of diverse backgrounds.

The College of Arts & Media, Dean’s Office is currently seeking applications for a full-time temporary Office Assistant .

As Colorado’s public urban research university, the University of Colorado Denver educates a diverse student body through quality academics, ambitious research, creative work, and civic engagement in the city we call home. CU Denver graduates gain the powerful combination of immersive classroom and real-world experience that are in demand today. The city benefits from well-educated, top talent and a new generation of knowledge that fuels the future of Denver and our region. We are CU in the City.

CU Denver offers more than 100 degree programs, from the bachelor’s to the doctoral level, in the heart of downtown. Here, more than 15,000 students pursue academic programs that range from global energy management to music industry studies to criminal justice. As part of the state’s largest public university system, CU Denver is a major contributor to the Colorado economy, with nearly 2,500 employees and annual economic impact of $800 million. Read CU Denver Quick Facts here at http://www.ucdenver.edu/about/WhoWeAre/Documents/CUDenverfacts.pdf _.

College of Arts & Media

As the first college in Colorado devoted exclusively to arts and entertainment, the College of Arts & Media understands the influence of modern trends on traditional art forms. We combine the latest technology with traditional methods, and we encourage our students to incorporate their discoveries of art's emerging dimensions with our comprehensive instruction on its classical forms. The college has three distinct departments, Music & Entertainment Industries Studies (MEIS), Film & Television FITV) and Visual Arts (VA). The MEIS Department primarily focuses on commercial music styles. Students are given the option to choose from four distinct emphasis areas of study: Performance, Singer/ Songwriter, Music Business, and Recording Arts. The Department of FITV offers students the opportunity to become knowledgeable about working in both Theatre and Film while delving into their special area of interest. The Department of VA offers degree emphasis areas in Visual Arts include Art History, Digital Animation, Digital Design, Painting and Drawing, Illustration, Photography, and Transmedia-Sculpture.

Position Emphasis/Nature of Work:

This is a 9-month Temporary Employee position, it will end no later than 9 months from the start date.

The Office Assistant is the first point of contact in the office and is responsible for: greeting all visitors, answering phones, responding to inquiries, performing general office duties, providing support to students, staff/faculty, and guests of the CAM’s Dean’s Office, and will be required to work Monday-Friday, 8am-5pm.

Specific Duties:

  • Present a professional, helpful atmosphere and positive attitude

  • Assist students, staff/faculty, and guests of the Dean’s Office; to include, provide customer service, greet visitors in the lobby, answer incoming calls, and direct as needed and/or provide appropriate information and successful resolution of routine administrative issues.

  • Respond to and triage incoming inquiries, via multiple platforms.

  • Provide support to the CAM advising team such as scheduling advising appointments, check-in students for appointments as well as drop-in hours, answer questions regarding academic calendar timelines and deadlines, manage student files, maintain student confidentiality.

  • Assign lockers to CAM students at the beginning of each term, maintain accurate tracking of locker assignments, clean lockers, and reassign locks at the end of each term.

  • Maintain office supplies by ordering, purchasing, and charging items appropriately.

  • Ensure kitchen and common areas are in order and clean.

  • Prepare outgoing mail; sort and distribute incoming mail and packages in a timely manner.

  • Scan/maintain/archive database of electronic advising sheets, sample schedules, and various advising handouts/forms.

  • Ensure data is collected regarding phone calls and visitors.

  • Place AHEC work orders for the Dean’s Office.

  • Maintain an orderly mail/copier room. Ensure copier materials (paper and ink) are stocked.

  • General administrative support to staff.

  • Coordinate various assigned, time sensitive, projects and ensure completion; to include: the creation and utilization of spreadsheets and other tracking functions to adhere to project timelines.

  • Establish documented processes for special projects.

  • Other duties as assigned and needed by the Dean’s suite.

This description is a summary only and is describing the general level of work being performed, it is not intended to be all-inclusive. The duties of this position may change from time to time and/or based on business need. We reserve the right to add or delete duties and responsibilities at the discretion of the supervisor and/or hiring authority.

PLEASE NOTE: Candidates may be responsible for travel expenses related to the interview process and any relocation expenses, if applicable.

Salary and Benefits:

Salary is commensurate with skills and experience. The University of Colorado offers a full benefits package. Information on University benefits programs, including eligibility, is located at Employee Services at http://www.cu.edu/employee-services .

University of Colorado Denver | Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background checks for all new employees prior to their employment.

The Immigration Reform and Control Act requires that verification of employment eligibility be documented for all new employees by the end of the third day of work. Alternative formats of this ad are available upon request for persons with disabilities.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Benefits: https://www.cu.edu/employee-services/benefits .

Total Compensation Calculator: https://www.cu.edu/employee-services/total-compensation

Diversity and Equity:

Please click here for information on disability accommodations: http://www.ucdenver.edu/about/departments/HR/jobs/Pages/JobsatCUDenver.aspx

The University of Colorado Denver | Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

Qualifications

Minimum Qualifications:

  • Bachelor’s Degree in office administration, business administration, or a related field.

Substitution: A combination of years and college level education may be substituted on a year-for-year basis for the 4-year degree. Experience used to satisfy the degree substitution cannot also be used to satisfy the below 1 year of professional level experience requirement.

  • 1 year of professional level experience working in an office, administrative type setting

Conditions of Employment:

  • Must be willing and able to successfully pass a national criminal background check.

  • Must be willing and able to work Monday-Friday, 8am-5pm.

Preferred Qualifications:

  • Experience working within higher education.

  • Experience providing customer service in an office and/or administrative setting.

  • Experience working with technology and data management.

Knowledge, Skills, and Abilities:

  • Efficient multi-tasker and problem-solver.

  • Ability to communicate effectively, both in writing and orally.

  • Self-motivated and proactive with the ability to work well independently and as a team member.

  • Uphold a service-oriented mindset.

  • Ability to establish and maintain effective working relationships with a diverse population.

  • Outstanding customer service skills.

  • Demonstrated commitment and leadership ability to advance diversity and inclusion.

  • Ability to effectively assist faculty, staff, and students through knowledge of processes, procedures, and policies of the College of Arts & Media.

Job: Professional Support Services

Primary Location: Denver

Job Category Professional Support Services

Department U0001 -- DENVER & ANSCHUTZ MED CAMPUS

Schedule Part-time

Posting Date Jul 29, 2020

Unposting Date Ongoing

Posting Contact Name Teri Wilson

Posting Contact Email teri.wilson@ucdenver.edu

Posting Number 00748810

Req ID: 18839

The University of Colorado does not discriminate on the basis of race, color, national origin, sex, age, pregnancy, disability, creed, religion, sexual orientation, gender identity, gender expression, veteran status, political affiliation, or political philosophy. All qualified individuals are encouraged to apply.

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