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University of Colorado Program Assistant II in Denver, Colorado

Applications are accepted electronically ONLY atwww.cu.edu/cu-careers

*University of Colorado | CU Denver *

College of Liberal Arts and Sciences - Health and Behavioral Sciences

Program Assistant II

Position #300064 – Requisition 16547

The University of Colorado Denver seeks individuals with demonstrated commitment to creating an inclusive learning and working environment. We value the ability to engage effectively with students, faculty and staff of diverse backgrounds.

As Colorado’s public urban research university, the University of Colorado Denver educates a diverse student body through quality academics, ambitious research, creative work, and civic engagement in the city we call home. CU Denver graduates gain the powerful combination of immersive classroom and real-world experience that are in demand today. The city benefits from well-educated, top talent and a new generation of knowledge that fuels the future of Denver and our region. We are CU in the City.

CU Denver offers more than 100 degree programs, from the bachelor’s to the doctoral level, in the heart of downtown.Here, more than 15,000 students pursue academic programs that range from global energy management to music industry studies to criminal justice. As part of the state’s largest public university system, CU Denver is a major contributor to the Colorado economy, with nearly 2,500 employees and annual economic impact of $800 million. Read CU Denver Quick Facts here.

Job Summary:

This position supports the mission and objectives of the Department of Health & Behavioral Sciences by overseeing the administrative core of the unit, performing those tasks necessary to the daily functioning of the unit, and serving as the primary interface among the Chair, faculty, students and other internal and external constituencies.

Examples of Work Performed:

Manage Daily Department Operations (25%)

  • Develop, disseminate and implement policies to guide faculty, staff and student employees in office, HR, and procurement processes.

  • Serve as work leader for permanent office staff (explain work processes pertinent to their position, clarify department and university policies, establish work standard, assist in identifying solutions to problems and provide training or assist employees to seek training outside the department).

  • Lead weekly staff meetings and follow up with proposed agenda items. Inform chair of department of personnel issues and propose solutions to issues that affect department operations.

  • Develop short- and long-range plans for operational improvement to match projected department changes.

Manage Department Budget, Procurement, and Finance (20%)

  • Oversight of program operations related to budget/finance. Provision of budget analysis, forecasting, and technical advice to Chair as requested.

  • Runs budget reports, comparing actual expenses to recorded expenses, ensuring salary transfers between departments and campuses have been recorded.

  • Assists faculty with expense reports in Concur as requested.

Perform Human Resources Duties for the Department (20%)

  • Serves as payroll liason; controls student employee appointments; hires co-instructors from Anschutz campus, lecturers, and TAs. Identifies best work practices to ensure contracts are completed accurately and by HR deadlines; advises Chair as to opportunities to improve hiring processes.

  • All contracts and HCM entries are prepared prior to deadlines for CLAS HR approval.

  • Answers questions and provides information to staff and faculty re: hiring policies/procedures.

  • Coordinates and supervises onboarding for new faculty, staff, and students.

Support Administration of Undergraduate Major (15%)

  • Serves as main administrative point of contact for Undergraduate Director and makes decisions about which tasks should be delegated to the Admin Assistant, and then oversees that work and coordinates with the Director.

  • Works with the Undergraduate Director to manage logistics related to administration of the undergraduate public health major. Inherent to this domain is the need to consider multiple, complex factors in designing processes that achieve the intent of the Director and Department Chair and advance the goals of the program.

Support Administration of the PhD Program (15%)

  • Manages graduate student services within the department.

  • Serves as main administrative point of contact for Director and makes decisions about which tasks should be delegated to the Admin Assistant, and then oversees that work and coordinates with the Director.

  • Works with the Graduate Director to manage logistics related to administration of PhD program. Inherent to this domain is the need to consider multiple, complex factors in designing processes that achieve the intent of the Program Director and Department Chair and advance the goals of the program.

Keeping up on Technology and Systems Needed to Perform Tasks (5%)

  • Learning and using all the technology available to manage the website, enrollments, HCM, reporting, travel and procurement.

  • Oversees AA maintenance of website, attends all trainings and continues to learn any technology and/or systems.

Salary and Benefits:

Hiring Salary Range: $4,321 - $4,755 / month (non-negotiable)*

*The salary offered is usually the minimum listed, however, a salary above the minimum may be offered for some hard to fill positions.

Employees hired into these positions are eligible for University benefits. The University of Colorado offers a full benefits package. Information on University benefits program, including eligibility, is located atwww.cu.edu/employee-services.

Additional Information:

Reference checks are a standard step in our hiring process. You may be asked to provide contact information, including e-mail addresses, for up to 5 references if you are referred to the Hiring Authority for an interview. We will notify you prior to contacting both on and off-list references.

The University of Colorado Denver | Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

The University of Colorado Denver | Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

ADAAA Accommodations:

Any person with a disability as defined by the ADA Amendments Act of 2008 (ADAAA) may be provided a reasonable accommodation upon request to enable the person to complete an employment assessment. To request an accommodation, please contact by phone or email at least five business days before the assessment date to allow us to evaluate your request and prepare for the accommodation. You may be asked to provide additional information, including medical documentation, regarding functional limitations and type of accommodation needed. Please ensure that you have this information available well in advance of the assessment date.

Please make sure to include the following in your resume: job title, duties, months and years employed, and average hours per week worked as minimum experience is calculated on a 40 hour/week basis.

Minimum Qualifications:

Five years of general clerical or administrative experience, which includes one year of experience serving as a program or department liaison providing information and answering questions.

Colorado law requires that candidates for state government jobs be residents of Colorado at the time of application.

Substitution: Appropriate education will substitute for the required experience on a year-for-year basis for the general experience but not for the specific experience.

Preferred Qualifications:

  • Experience providing administrative and technical assistant to faculty, staff, and students within a higher education environment.

  • Experience with University business applications such as Concur, HCM, CU-SIS, and Finance.

  • Experience performing finance functions such as maintaining and monitoring budgets, creating purchase orders/requisitions, and procurement duties.

  • Experience performing Human Resources functions such as new hire paperwork, onboarding, payroll administration, time and leave system entry, and personnel records management

  • Experience hiring, training, and supervising other employees.

Competencies / Knowledge, Skills and Abilities:

  • Excellent written and verbal communication skills.

  • Proficient in Microsoft applications (Word, Excel, Outlook).

  • Knowledge of basic accounting practices.

  • Knowledge of human resource management and supervision.

  • Ability to gather and analyze statistical or budget data.

  • Excellent customer service and interpersonal skills, including ability to build rapport with people of diverse backgrounds.

  • Analytical and critical thinking skills.

  • Ability to multi-task, utilize time management skills, and prioritize tasks.

  • Ability to work independently as well as a member of a team.

  • Ability to actively listen and share relevant information, anticipate problems, establish and maintain effective working relationships, and work effectively with internal and external constituents to satisfy service expectations.

  • Ability to maintain confidentiality and exercise discretion.

  • Ability to be self-motivated and able to plan, delegate, and execute duties, activities, and responsibilities with little or no supervision.

Job: *Professional Support Services

Organization: *U0001 -- Denver-Anschutz Administration

Title: Program Assistant II

Location: Denver

Requisition ID: 16547

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